Accountant (Accounts Receivable)

The Lockwood Group, LLC; Stamford (CT); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Lockwood is seeking an Accounts Receivable Coordinator to join our accounting team in Stamford, CT. This in-office role focuses on AR/billing activities, ensuring accurate invoicing, timely cash flow, and reliable financial reporting.

You will work closely with operations to meet deadlines and support month-end close with detailed analysis. You will perform reconciliations, handle client accounts, and provide internal stakeholders with clear, concise financial information.

Qualifications

• Associate or Bachelor degree in Accounting or related discipline preferred but not required.
• Excellent written and verbal communication with internal/external stakeholders.
• Strong attention to detail and ability to manage multiple tasks to deadlines.
• Foundational understanding of double-entry bookkeeping and accrual/cash bases.

Responsabilités

• Generate, issue, and distribute client invoices with accuracy and timely delivery.
• Coordinate with operations on billing deadlines and client jobs.
• Reconcile customer accounts and projects; resolve discrepancies and unapplied payments.
• Open/close client accounts and prepare estimates of time and cost.
• Support month-end and year-end close procedures related to AR.
• Provide ad hoc financial analysis and reporting as needed.
• Maintain strong internal client relationships and clear communication with the accounts team.

Connaissances

Attention to detail

Organizational skills

Communication

MS Excel

Autonomy

Formation

Associate's degree in Accounting

Bachelor's degree in Business Administration

Outils

Xero

QuickBooks

SAP

Sage

Advantage

Description du poste

This is a full-time position that will be based in-office in Stamford, CT.

We are seeking a highly organized and meticulous individual to join our accounting team as an Accounts Receivable Coordinator. This pivotal role will primarily support our Accounts Receivable/Billing function, contributing directly to the financial health and operational efficiency of our organization. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.

About Lockwood

Lockwood collaborates with clients in the pharmaceutical, biotech, and medical device industries to identify effective, holistic, science-based strategies to address their objectives through medical communications. Our clients count on us to challenge their assumptions and help them creatively navigate around obstacles. From strategy through execution, we focus on accuracy, transparency, and scientific value to create programs that are evidence-based, clinically relevant, and contribute to the development of our clients’ brands. Over a third of our staff hold advanced scientific or medical degrees, and most work from where they live. Because our flexible structure provides better work-life balance, we attract the best talent, facilitate their best work, and as a result, are more responsive to our clients, wherever and whenever they do business.

Summary

As an AR/Billing Accountant, you will assume a critical role in upholding the seamless financial operations of our company. Your primary responsibilities will encompass comprehensive support for our Accounts Receivable (AR) function, directly impacting cash flow management and the integrity of financial reporting. This is a hands-on position designed to provide extensive practical experience across a spectrum of essential accounting processes.

Responsibilities

• Accounts Receivable (AR):
  • Generate, issue, and distribute client invoices with meticulous accuracy and adherence to predefined timelines for assigned client accounts.
  • Proactively collaborate with operational teams on billing deadlines
  • Execute thorough reconciliation of customer accounts and individual client jobs (i.e. projects), identify and resolve discrepancies, and investigate unapplied payments.
  • Open and close client accounts/jobs and prepare estimates of time and cost.
  • Demonstrate flexibility for the needs and trends of the business (i.e., the timing of a large conference or other live event may impact billing submissions)
  • Provide support for month-end and year-end closing procedures pertinent to accounts receivable.
  • Assist with internal and external inquiries as needed.
  • Provide ad hoc financial analysis and reporting as requested.
• Internal Client Relations:
  • Proactively manages relationship with internal team members and builds rapport.
  • Ensures internal client expectations are met by maintaining ongoing communication (written and verbal) with account team members and meetings team and troubleshooting problems/issues, as necessary.

Qualifications

• Education:
  • An Associate's or Bachelor's degree in Accounting or Business Administration, or a closely related discipline is preferred but not required.
• Skills & Experience:
  • Exceptional attention to detail.
  • Strong organizational and time management capabilities, with the demonstrable ability to effectively prioritize multiple tasks and meet deadlines.
  • Excellent communication skills, both written and verbal, for effective interaction with client, vendors and internal stakeholders.
  • A proactive, results-oriented approach with an aptitude for continuous learning and adaptation to new challenges.
  • Ability to perform effectively both autonomously and as an integral member of a collaborative team environment.
  • Strong integrity and a high degree of discretion in handling sensitive and confidential financial information.
  • A foundational understanding of fundamental accounting principles (e.g., double-entry bookkeeping, accrual basis, cash bases).
  • Demonstrated proficiency in MS Excel, including the effective utilization of functions such as VLOOKUPs, pivot tables and advanced formulas.
  • Prior exposure to reputable account software platforms (e.g., Xero, QuickBooks, SAP, Sage, Advantage) is advantageous.