Accounts Payable Specialist

Lockwood™; Stamford (CT); Remote; USD 42,000 - 54,000; Full time

Job summary

The Lockwood Group, a leading medical communications firm, is seeking an AP clerk to support end-to-end accounts payable processes in a fast-paced environment. This role offers remote work or the option to be based at our Stamford, CT headquarters.

You will process vendor invoices, reconcile statements, handle expenses, and assist with audits and reporting, contributing to accurate financials and cash flow management. Strong Excel skills and attention to detail are essential.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or related field preferred but not required.
• Prior accounts payable or related accounting experience preferred, but not required.
• Foundational understanding of accounting principles, including double-entry accounting and accrual versus cash accounting.
• Strong attention to detail and organizational skills.
• Clear written and verbal communication and good judgment when handling confidential information.
• Working knowledge of Excel, including formulas, lookups, and pivot tables.
• Familiarity with Advantage, QuickBooks and/or Sage is a plus.
• A proactive, collaborative approach to work.

Responsibilities

• Process vendor invoices, including appropriate GL coding and approvals, and maintain vendor records.
• Reconcile vendor statements and research and resolve discrepancies.
• Review W-9s and assist with new vendor setup.
• Process and review employee expense reports for accuracy and policy compliance.
• Respond to vendor and internal inquiries and work collaboratively to resolve issues.
• Assist with audit requests, reporting, and ad hoc analysis.
• Communicate proactively with commercial teams to identify and resolve discrepancies.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Discretion with confidential info

Collaborative approach

Accounting principles basics

Excel skills

Education

Accounting degree (Assoc or Bachelors)

Tools

Advantage

QuickBooks

Sage

Job description

This position can be fully remote or based at our headquarters in Stamford, CT.

About The Lockwood Group:

We are a leading medical communications group, committed to the precise and effective dissemination of scientific and medical content to global healthcare communities. Our collaborations with innovative pharmaceutical companies are instrumental in translating complex scientific data into clear, impactful narratives that advance healthcare knowledge and practice. Our corporate culture emphasizes precision, collaborative synergy, and continuous professional development

Summary:

Support end to end AP processing, vendor management, and employee expenses to protect cash flow and the accuracy of financial reporting in a fast-paced medical communications environment. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.

Key Responsibilities

• Process vendor invoices, including appropriate GL coding and approvals, and maintain vendor records.
• Reconcile vendor statements and research and resolve discrepancies.
• Review W-9s and assist with new vendor setup.
• Process and review employee expense reports for accuracy and policy compliance.
• Respond to vendor and internal inquiries and work collaboratively to resolve issues.
• Assist with audit requests, reporting, and ad hoc analysis.
• Communicate proactively with commercial teams to identify and resolve discrepancies.

Qualifications & Skills

• Associate’s or Bachelor’s degree in Accounting or a related field preferred but not required.
• Prior accounts payable or related accounting experience preferred, but not required.
• Foundational understanding of accounting principles, including double-entry accounting and accrual versus cash accounting.
• Strong attention to detail and organizational skills.
• Clear written and verbal communication skills and good judgment when handling confidential information.
• Working knowledge of Excel, including formulas, lookups, and pivot tables.
• Familiarity with Advantage, QuickBooks and/or Sage is a plus.
• A proactive, collaborative approach and a commitment to accurate, reliable work.