Accounts Payable Specialist

PACE Staffing Alternatives; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

PACE Staffing Alternatives is seeking an accounts payable professional to manage invoice processing, coding, approvals, and documentation in a fast-paced environment in St. Louis. You will match invoices to purchase orders, enter data, and ensure accurate vendor payments.

The role requires 2+ years in AP or accounting, strong attention to detail, and proficiency with Excel and accounting software. You will support month-end close and audits while maintaining confidential financial information.

Qualifications

• Requires strong accuracy and attention to detail.
• Proven organizational and time-management abilities.
• Experience with accounts payable and general accounting.
• Proficient in Excel and MS Office.
• Ability to handle confidential financial information.
• Strong communication with vendors and internal teams.
• Ability to work independently with multiple priorities.

Responsibilities

• Process invoices with proper coding, approvals, and documentation.
• Review invoices for accuracy and policy compliance.
• Match invoices with purchase orders and receipts.
• Enter and maintain AP information in the accounting system.
• Process payments and ensure on-time vendor payment.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized AP records and documentation.
• Respond to vendor inquiries about invoices and balances.
• Assist with month-end and year-end close activities.
• Prepare reports and monitor outstanding invoices.
• Assist audits by providing requested documents.
• Maintain confidentiality of financial information.
• Suggest process improvements for AP efficiency.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Independent work

Problem solving

Vendor communication

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting/finance

Tools

Excel

Accounting software

ERP software

Microsoft Office

Job description

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Review invoices for accuracy, completeness, and compliance with company policies
• Match invoices with purchase orders, receipts, and other supporting documentation
• Enter and maintain accounts payable information in the accounting system
• Process payments and ensure vendors are paid accurately and on time
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate and organized accounts payable records and documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Assist with month-end and year-end closing activities
• Prepare reports and maintain accurate accounts payable records
• Monitor outstanding invoices and assist with resolving past-due items
• Assist with audits by providing requested documentation and account information
• Maintain confidentiality of financial and company information
• Identify opportunities to improve accounts payable processes and efficiency
• Perform other accounting and administrative duties as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong analytical and problem-solving abilities
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting or ERP software preferred
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive financial information
• Strong customer service skills and ability to communicate effectively with vendors and internal departments