Accounts Payable Specialist

Birchwood Foods Inc.; Kenosha (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Birchwood Foods Inc. in Kenosha, WI is seeking an Accounts Payable Specialist to process invoices accurately and ensure timely payments. You will review documentation, obtain approvals, prioritize cash discounts, and prepare checks for vendors.

Responsibilities include handling employee expense reimbursements, reconciling vendor statements, maintaining files, answering vendor inquiries, and ensuring compliance with company policies. A minimum two years in accounts payable is required.

Qualifications

• Minimum two years of accounts payable experience.
• High School diploma or equivalent required.
• College or technical school courses in accounting preferred.
• Solid understanding of AP/GL systems and procedures.
• Detail oriented and reliable with good time management.
• Strong organizational and problem-solving skills.

Responsibilities

• Review invoices for documentation and approval prior to payment.
• Prioritize invoices for cash discount potential and terms.
• Audit and process employee expense reimbursements and corporate credit card billings.
• Prepare and mail checks; reconcile statements with vendors.
• 1099 maintenance and vendor file documentation.
• Respond to vendor inquiries and resolve discrepancies.
• Maintain vendor files per company policy and accounting standards.
• Support related duties as required.

Skills

Accounts payable

Data analysis

Multi-tasking

Documentation skills

Research skills

Communication skills

Education

High School diploma or equivalent

College/technical accounting courses preferred

Job description

The Accounts Payable Specialist will be responsible for processing all invoices received for payment in an accurate, efficient, and timely manner.

Accounts Payable Specialist Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Audit and process employee expense reimbursements and company credit card billings
• Check payment- print checks, match invoice statements, and prepare for mailing to appropriate vendors
• 1099 maintenance
• Respond to vendor inquires
• Reconcile vendor statements, research and correct discrepancies
• Maintain vendor files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices
• Other job related duties as requested

Accounts Payable Specialist Qualifications:

• Minimum two years’ prior accounts payable experience, with a High School diploma or equivalent degree required
• College or technical school courses in accounting preferred
• Must have a solid understanding of accounts payable/general ledger system and procedures, financial chart of accounts and corporate procedures
• Ability to follow company’s established procedures
• Detail oriented and reliable, with a professional attitude
• Possess strong organizational and time management skills
• Must be well organized and a self-starter
• Ability to perform mathematical computations accurately
• Strong problem solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Able to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast paced and high volume environment with emphasis on accuracy and timeliness