Accounts Payable Specialist

Pdpowersystems; Springfield (VA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Life Insurance

PTO

Job summary

Pdpowersystems in Springfield, VA is seeking an Accounts Payable Specialist to manage vendor invoicing, coding, and payments. The role requires accuracy, independence, and the ability to handle increased responsibility.

You will perform three-way matching, reconcile vendor statements, assist with month-end close and 1099s, and support audits. Associate or bachelor's in Accounting preferred, with 3 years AP experience and JAMIS ERP proficiency.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• 3 years of hands-on accounts payable or related accounting experience.
• Proficiency with JAMIS ERP; strong Excel (VLOOKUPs, basic formulas) and Word.

Responsibilities

• Invoice Processing: review, code, and enter vendor invoices.
• Three-Way Matching: match PO, receiving docs, and invoices.
• Vendor Inquiry Management: respond to vendor questions on status and payment.
• Payment Preparation: weekly check runs, ACH, and electronic transfers.
• Record Keeping: maintain vendor files, W-9s, and AP documents.
• Vendor Statement Reconciliations: reconcile ledgers against monthly statements.
• Month-End Closing: assist AP subledger-to-GL reconciliations and closing.
• Expense Report Auditing: process employee reimbursements and card statements.
• Year-End Reporting: assist with 1099 filing and audit support.

Skills

Data entry accuracy

Organizational skills

Time management

Communication skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or Business Administration

Tools

JAMIS ERP

Excel

Word

Job description

Job Title: Accounts Payable Specialist

Location: Springfield, VA (not Remote nor Hybrid)

Position Type: Full-Time (40 hours/week)

Reports To: Director of Finance

Position Summary

We are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations.

The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.

Responsibilities

• Invoice Processing: Review, verify, code, and enter incoming vendor invoices with high attention to detail.
• Three-Way Matching: Match purchase orders, receiving documents, and invoices to verify billing accuracy.
• Vendor Inquiry Management: Serve as the point of contact for vendor questions regarding invoice status and payment schedules.
• Payment Preparation: Prepare weekly check runs, ACH payments, and electronic transfers for manager review.
• Record Keeping: Maintain digital vendor files, W-9s, and accounts payable documentation.
• Vendor Statement Reconciliations: Perform regular reconciliations of vendor ledgers against monthly statements to resolve discrepancies.
• Month-End Closing: Assist the accounting team with AP subledger-to-general-ledger reconciliations and month-end closing procedures.
• Expense Report Auditing: Process and audit employee expense reimbursements and corporate card statements.
• Year-End Reporting: Assist with annual 1099 filing preparation and internal/external audit support.

Qualifications & Skills

• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Experience: 3 years of hands‑on accounts payable, bookkeeping, or general accounting experience.
• Software Proficiency:
  • Proficiency with accounting ERP systems (e.g., JAMIS).
  • Solid working knowledge of Microsoft Excel (VLOOKUP's, basic formulas) and Word.
• Core Competencies:
  • Exceptional data entry accuracy and numerical skill.
  • Strong organizational and time-management abilities.
• Clear verbal and written communication skills for vendor and internal interactions.

Benefits

• Medical
• Dental
• Vision
• 401K
• Life Insurance
• PTO