Accounts Payable specialist

CFS; South Bend (IN); On-site; USD 36,000 - 41,000; Full time

Job summary

CFS in South Bend, Indiana is seeking an Accounts Payable Specialist to join our team onsite. You will manage a high volume of supplier invoices, ensure accurate processing, and uphold strong vendor relationships.

The ideal candidate has 5+ years AP experience, mastery of two-way and three-way matching, and excellent attention to detail. This role requires precise work in a fast-paced environment and reliable collaboration with internal departments.

Qualifications

• 5+ years of Accounts Payable experience required.
• Experience processing high-volume invoices.
• Strong understanding of AP processes and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to identify problems, research discrepancies, and independently find solutions.
• ERP/accounting system experience preferred.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
• Review invoices for accuracy, proper coding, approvals, and required supporting documentation.
• Research and resolve invoice discrepancies, pricing issues, and payment questions.
• Maintain accurate vendor records and AP documentation.
• Assist with weekly payment processing and ensure vendors are paid accurately and on time.
• Reconcile vendor statements and investigate outstanding balances.
• Communicate professionally with vendors, internal departments, purchasing, and receiving teams.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Maintain organized records and documentation to support audits.
• Identify discrepancies and follow through to resolution.
• Help improve AP processes and identify opportunities to increase efficiency and accuracy.

Skills

Two-way matching

Three-way matching

Vendor relations

Excel skills

Attention to detail

Tools

ERP/accounting system

Job description

Accounts Payable Specialist

Location: South Bend, Indiana

Work Arrangement: Fully Onsite

Compensation: $26–$30 per hour

Position Overview

We are seeking a highly detail-oriented and diligent Accounts Payable Specialist to join our team in South Bend, Indiana. This individual will be responsible for managing a high volume of invoices, ensuring accurate and timely processing, and maintaining strong vendor relationships.

The ideal candidate will have at least 5 years of Accounts Payable experience, strong knowledge of two-way and three-way matching, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
• Review invoices for accuracy, proper coding, approvals, and required supporting documentation.
• Research and resolve invoice discrepancies, pricing issues, and payment questions.
• Maintain accurate vendor records and AP documentation.
• Assist with weekly payment processing and ensure vendors are paid accurately and on time.
• Reconcile vendor statements and investigate outstanding balances.
• Communicate professionally with vendors, internal departments, purchasing, and receiving teams.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Maintain organized records and documentation to support internal and external audits.
• Identify discrepancies and follow through to resolution.
• Help improve AP processes and identify opportunities to increase efficiency and accuracy.

Qualifications

• 5+ years of Accounts Payable experience required.
• Strong experience processing high-volume invoices.
• Demonstrated experience with two-way and three-way invoice matching.
• Strong understanding of AP processes and accounting principles.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to identify problems, research discrepancies, and independently find solutions.
• Dependable, diligent, and able to consistently meet deadlines.
• Ability to work effectively both independently and as part of a team.
• Strong Excel skills preferred.
• ERP/accounting system experience preferred.

Ideal Candidate

The ideal candidate is someone who takes ownership of their work, pays close attention to the details, and can manage a large volume of invoices without sacrificing accuracy. Strong communication is critical, as this individual will interact regularly with vendors and multiple internal departments.

This is an excellent opportunity for an experienced AP professional looking for a stable, fully onsite position where their accuracy, work ethic, and ability to keep the AP process moving will have a direct impact on the organization.

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