Accounts Payable Coordinator

Associa; Bedford (NH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Job summary

Associa is seeking an Accounts Payable Coordinator to support a growing portfolio. The role emphasizes accurate processing of invoices, vendor record maintenance, and collaboration with Community Managers to resolve financial questions.

The ideal candidate has strong knowledge of AP, US GAAP, and MS Office, with excellent communication skills and a team-focused mindset.

Qualifications

• Bachelors degree in accounting or related field preferred.
• Solid understanding of US GAAP.
• Experience with accounts payable processing and reconciliations.
• Strong written and verbal communication skills.
• Proficient in MS Office (Excel, Word, Outlook).

Responsibilities

• Process day-to-day accounts payable for portfolio of associations.
• Review invoices for proper coding, approvals, terms, and documentation.
• Resolve AP discrepancies (duplicate payments, vendor issues).
• Maintain vendor records (W-9s, COIs).
• Collaborate with Community Managers to answer financial questions.
• Assist with audits and provide reports as needed.

Skills

AP knowledge

Communication

Excel

Team player

Education

Bachelors degree

Tools

Microsoft Office Suite

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention-to-detail skills. The A/P Coordinator works closely with multiple departments in a fast-paced environment to ensure timely and accurate payment processing.

Duties include but are not limited to:

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

Requirements

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor’s Degree Preferred.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .