Accounts Payable Specialist

TALENT Software Services; San Rafael (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

TALENT Software Services is seeking an Accounts Payable professional to join our finance team in California. The role focuses on timely payment of vendor invoices, resolving aging reports, and supporting multiple entities with strong communication and problem-solving skills.

Responsibilities include managing AP inbox, invoices on hold, vendor inquiries, Goods Received Not Invoiced (GRNI), and reconciliation of supplier statements, often coordinating with an outsourced provider.

Qualifications

• AP department experience with at least 2 years.
• Knowledge of an ERP system, preferably Oracle.
• Experience working with different entities.

Responsibilities

• Managing the AP query inbox for entities, ensuring we are within our 48-hour SLA.
• Ensuring invoices on hold are resolved timely.
• Working with internal colleagues in resolving invoice and PO queries.
• Managing the 'Goods received not invoiced report'.
• Working with an outsource provider in managing invoice processing inbox, resolving issues, and maintaining the daily tracker we receive from our outsourced provider.
• Main point of contact for phone queries.
• Ability to work with vendors with issues on invoices.
• Requesting statements from vendors and ensuring they match the information on file in the system.
• Reconciling supplier statements.

Skills

Communication skills

Problem-solving

Organizational skills

Deadline adherence

Team coordination

Tools

Oracle ERP

Excel

Job description

Description

Interested in candidates with experience working in large well-established organizations that have large monthly invoicing volume (5,000 invoices per month).

A high-performing, team-based organization, where colleagues are flexible, multi-skilled, and empowered to make decisions. A high level of initiative, energy, and motivation are key role requirements, as well as organizational skills, able to meet deadlines with strong communication skills. The Accounts Payable area is responsible for the timely/accurate payment of all vendor invoices. This is an exciting opportunity to join the Accounts Payable team. Tasks will include managing some of our entities, answering internal queries and external emails, problem-solving on the Aging and On Hold reports, and managing the GRNI report on a monthly basis.

Responsibilities include

• Managing the AP query inbox for entities, ensuring we are within our 48-hour SLA.
• Ensuring invoices on hold are resolved timely.
• Working with internal colleagues in resolving invoice and PO queries.
• Managing the 'Goods received not invoiced report'.
• Working with an outsource provider in managing invoice processing inbox, resolving issues, and maintaining the daily tracker we receive from our outsourced provider.
• Main point of contact for phone queries.
• Ability to work with vendors with issues on invoices.
• Requesting statements from vendors and ensuring they match the information on file in the system.
• Reconciling supplier statements.

Education & Experience

• Experience working in an AP department with at least 2 years' experience, knowledge of an ERP system, preferably Oracle, and experience working with different entities.
• Strong communication skills and problem-solving skills are key to this role.