Accounts Payable Specialist

Jobvite, Inc.; San Francisco (CA); Hybrid; USD 61,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company match

Paid time off

Holidays

Parental leave

Career development opportunities

Job summary

XL Construction is seeking an Accounts Payable Specialist to support a fast-paced accounting team in a hybrid role based in California. You will manage a high volume of vendor invoices, run weekly check runs, and reconcile vendor accounts, ensuring accuracy and timely processing.

The ideal candidate brings at least 2 years of AP experience, preferably in construction, with strong attention to detail and proficiency in Microsoft Office. Viewpoint Vista experience is a plus but not required.

Qualifications

• Minimum 2 years of accounts payable experience required.
• Experience in the construction industry is a plus.
• Experience with Viewpoint Vista preferred but not required.
• Strong attention to detail and a proactive, problem-solving mindset.
• Ability to prioritize tasks and manage time in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Process a high volume of invoices accurately (about 1,000–1,200 per month).
• Run weekly check runs and process employee expense Reports and check requests.
• Record and track preliminary notices from subcontractors and lower-tier suppliers.
• Review vendor statements and reconcile outstanding or past-due accounts.
• Process and file annual 1099s in accordance with IRS requirements.
• Support various accounting projects and initiatives as assigned.

Skills

Accounts payable experience

Attention to detail

Time management

Collaborative mindset

Microsoft Office proficiency

Tools

Viewpoint Vista

Job description

Reports to:Accounts Payable Manager
Location:"Hybrid - Based in California"\

SUMMARY:

XL Construction is seeking a detail-oriented and proactiveAccounts Payable Specialistto support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions.The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.

KEY RESPONSIBILITIES:

• Accurately process a high volume of invoices-approximately 1,000 to 1,200 per month
• Process weekly check runs, employee expense reports, and check requests
• Record and track preliminary notices received from subcontractors and lower-tier suppliers
• Review vendor statements and reconcile outstanding or past-due accounts
• Process and file annual 1099s in accordance with IRS requirements
• Support various accounting projects and initiatives as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Minimum 2 years of accounts payable experience required
• Experience in the construction industry is a plus
• Experience with Viewpoint Vista preferred but not required
• Strong attention to detail and a proactive, problem-solving mindset
• Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset

COMPENSATION & BENEFITS

In accordance with California's pay transparency requirements, the base salary range for this position is $61,200 - $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.

XL Construction offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off, holidays, and parental leave
• Career development and training opportunities
• A collaborative, high-performance culture rooted in purpose and integrity