Accounts Payable Specialist

XL Construction; Milpitas (CA); Hybrid; USD 61,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) match

Paid time off

Parental leave

Career development

Job summary

XL Construction is seeking a detail-oriented Accounts Payable Specialist to support high-volume AP operations in a hybrid role based in California. You will help process invoices, run weekly checks, and reconcile vendor accounts while maintaining accuracy and accountability in a deadline-driven environment.

The ideal candidate has 2+ years of AP experience, familiarity with Viewpoint Vista is a plus, and strong MS Office skills to support a fast-paced accounting team.

Qualifications

• Minimum 2 years of accounts payable experience required.
• Experience in the construction industry is a plus.
• Experience with Viewpoint Vista preferred but not required.
• Strong attention to detail and a proactive, problem-solving mindset.
• Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment.
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset.

Responsibilities

• Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
• Process weekly check runs, employee expense reports, and check requests
• Record and track preliminary notices received from subcontractors and lower-tier suppliers
• Review vendor statements and reconcile outstanding or past-due accounts
• Process and file annual 1099s in accordance with IRS requirements
• Support various accounting projects and initiatives as assigned

Skills

Attention to detail

Proactive problem-solving

Time management

Team-oriented

Professional demeanor

Education

None

Tools

Viewpoint Vista

Microsoft Office

Excel

Outlook

Word

Job description

Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”

Position at XL Industries Inc

SUMMARY:

XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.

Key Responsibilities

• Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
• Process weekly check runs, employee expense reports, and check requests
• Record and track preliminary notices received from subcontractors and lower-tier suppliers
• Review vendor statements and reconcile outstanding or past-due accounts
• Process and file annual 1099s in accordance with IRS requirements
• Support various accounting projects and initiatives as assigned

Knowledge, Skills, And Abilities

• Minimum 2 years of accounts payable experience required
• Experience in the construction industry is a plus
• Experience with Viewpoint Vista preferred but not required
• Strong attention to detail and a proactive, problem-solving mindset
• Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset

COMPENSATION & BENEFITS

In accordance with California’s pay transparency requirements, the base salary range for this position is $61,200 – $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.

XL Construction Offers a Comprehensive Benefits Package, Including

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off, holidays, and parental leave
• Career development and training opportunities
• A collaborative, high-performance culture rooted in purpose and integrity