Accounts Payable Specialist

Thorpe-Desig; Brentwood (CA); On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Kaiser Medical Insurance

Dental and Vision Insurance

Life Insurance

401(k) with company match

Paid holidays

Paid sick time

Vacation accrual

Job summary

Thorpe-Desig in Brentwood, CA is seeking an Accounts Payable Specialist to manage vendor invoices and payments, ensuring accuracy and timely processing while supporting job-cost accounting practices.

You will work with the Finance Manager and warehouse/field operations to resolve purchasing, receiving, and coding issues, maintain vendor records, support payment runs, and assist with month-end close.

Qualifications

• 2+ years of accounts payable experience in a construction or job-cost environment.
• ProContractor experience preferred or similar construction ERP.
• Proficiency in Microsoft Office (Excel, Outlook) and strong data entry accuracy.

Responsibilities

• Process the full accounts payable cycle: receive invoices, validate documentation, obtain approvals, and enter invoices into ProContractor.
• Match invoices to purchase orders and receiving/packing slips; coordinate with warehouse/inventory and field teams to resolve discrepancies.
• Code invoices to jobs/projects, cost codes, and general ledger accounts for job-cost reporting and WIP accuracy.
• Prepare and support vendor payment runs (checks and electronic payments) per schedules and approval limits; distribute remittances and file documentation.
• Maintain organized A/P records and ensure audit-ready documentation and retention of supporting materials.
• Support vendor set-up and maintenance, including collecting required forms and updating vendor information.
• Reconcile vendor statements, research variances, and respond to inquiries professionally and timely.
• Assist with credit card payable processing and reconciliation.

Skills

Attention to detail

Data entry accuracy

Communication skills

Organizational skills

Multitasking

Education

High school diploma or equivalent

Accounting/Business coursework (AS/related)

Tools

ProContractor

Microsoft Office (Excel, Outlook)

Job description

Job DetailsJob Location: Brentwood, CA 94513Position Type: Full TimeSalary Range: $25.00 - $30.00 HourlyJob Category: AccountingAccounts Payable Specialist

$25–$30 per hour DOE | Immediate Openings | Full-time

Job Summary

The Accounts Payable Clerk processes vendor invoices and payments accurately and on time while supporting strong job-cost accounting practices. This role works closely with the Finance Manager and liaises with the warehouse/inventory team and field operations to resolve purchasing, receiving, and coding issues. The Accounts Payable Specialist maintains vendor records, supports payment runs, and helps month-end close through accurate invoice entry and documentation. This role supports the Controller-led finance team.

Key Responsibilities

• Process the full accounts payable cycle: receive invoices, validate documentation, obtain approvals, and enter invoices into ProContractor.
• Match invoices to purchase orders and receiving/packing slips (where applicable); coordinate with warehouse/inventory and field teams to resolve discrepancies.
• Code invoices accurately to jobs/projects, cost codes, and general ledger accounts to support job-cost reporting and WIP accuracy.
• Prepare and support vendor payment runs (checks and electronic payments) per established schedules and approval limits; distribute remittances and file documentation.
• Maintain organized A/P records and ensure audit-ready documentation and retention of supporting materials.
• Support vendor set-up and maintenance, including collecting required forms (e.g., W-9) and keeping vendor contact information and payment terms current.
• Reconcile vendor statements, research variances, and resolve issues promptly; respond to vendor inquiries professionally and timely.
• Assist with credit card payable processing (collect receipts, reconcile transactions, ensure proper coding/approvals).

Benefits

• Kaiser Medical Insurance (75% employer-paid for base plan) + optional upgraded plans
• Employee-paid Dental, Vision, and Life Insurance options
• Dental reimbursement up to $600/year and vision reimbursement up to $100/year
• 401(k) with up to 6% company match (after one year)
• 8–9 paid holidays annually
• Paid sick time (40 hours after 90 days)
• Vacation Accrual Program (after 120 days)
• Free Kaiser One Pass fitness membership(eligibility requirements apply)
• Ramsey SmartDollar financial wellness program

Qualifications and Requirements

• High school diploma or equivalent required; associate degree coursework in Accounting/Business preferred.
• 2+ years of accounts payable experience in a construction or job-cost environment (required).
• Working knowledge of purchasing/receiving documentation and job-cost/cost-code coding (required).
• ProContractor experience (preferred) or similar construction ERP experience.
• Proficiency in Microsoft Office (Excel, Outlook) and strong data entry accuracy.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Professional, service-oriented communication skills for working with vendors and internal stakeholders.

Must pass pre-employment drug & background screening.