Accounts Payable Specialist

CV Resources, Inc.; San Diego (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

CV Resources, Inc. in San Diego, CA is seeking an Accounts Payable Specialist to manage the full AP cycle across multiple entities, ensure accurate vendor records, and process invoices timely.

The ideal candidate has 3+ years of AP experience, proficiency with Concur and Microsoft Dynamics GP, and advanced Excel skills. You will reconcile statements, handle payments, and assist with month-end close.

Join a detail-focused team and contribute to internal controls and process improvements.

Qualifications

• 3+ years of accounts payable experience.
• Experience managing AP for multiple entities.
• Strong accuracy and attention to detail.
• Excellent organizational and time management skills.
• Proficiency with Microsoft Excel

Responsibilities

• Manage the full-cycle accounts payable process for multiple entities.
• Review, code, and process invoices accurately and efficiently.
• Match invoices to purchase orders, receiving documentation, and supporting approvals as applicable.
• Ensure invoices are properly coded to the appropriate entity, department, account, and cost center.
• Process vendor payments via ACH, check, wire, and other payment methods.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records and assist with vendor inquiries.
• Monitor AP aging and follow up on outstanding invoices and discrepancies.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.
• Prepare and maintain AP reports and supporting documentation.
• Ensure transactions processed in accordance with company policies and internal controls.
• Assist with 1099 reporting and other AP-related compliance activities as needed.
• Research and resolve invoice, payment, and account discrepancies.
• Support accounting team with special projects and process improvements

Skills

Multi-entity AP

Attention to detail

Time management

Communication skills

Excel proficiency

Tools

Concur

Microsoft Dynamics GP

Advanced Excel

Job description

We are seeking a detail-oriented and experienced Accounts Payable Specialist to support a multi-entity accounting environment. This position will be responsible for managing the full accounts payable cycle, maintaining accurate vendor records, processing invoices, reconciling accounts, and ensuring timely and accurate payments across multiple entities.

The ideal candidate will have strong multi-entity AP experience, excellent attention to detail, and the ability to manage a high volume of transactions while maintaining accuracy. Experience with Concur, Microsoft Dynamics GP (Great Plains), and Advanced Excel is highly preferred.

Key Responsibilities

• Manage the full-cycle accounts payable process for multiple entities
• Review, code, and process invoices accurately and efficiently
• Match invoices to purchase orders, receiving documentation, and supporting approvals as applicable
• Ensure invoices are properly coded to the appropriate entity, department, account, and cost center
• Process vendor payments via ACH, check, wire, and other payment methods
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate vendor records and assist with vendor inquiries
• Monitor AP aging and follow up on outstanding invoices and discrepancies
• Assist with month-end and year-end close activities, including AP reconciliations and accruals
• Prepare and maintain AP reports and supporting documentation
• Ensure transactions processed in accordance with company policies and internal controls
• Assist with 1099 reporting and other AP-related compliance activities as needed
• Research and resolve invoice, payment, and account discrepancies
• Support accounting team with special projects and process improvements

Required Qualifications

• 3+ years of accounts payable experience
• Demonstrated experience managing AP for multiple entities
• Strong understanding of full-cycle accounts payable processes
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel

Preferred Qualifications

• Experience with Concur
• Experience with Microsoft Dynamics GP (Great Plains)
• Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, and data analysis
• Experience working in a high-volume, multi-entity accounting environment
• Experience with AP automation and electronic invoice/payment processes
• Experience assisting with month-end close and account reconciliations