Accounts Payable Specialist

LHH; Hayward (CA); On-site; USD 85,000 - 90,000; Full time

Job summary

LHH Recruitment Solutions is seeking an Accounts Payable Specialist for a well-established construction company in Hayward, CA. This in-office role requires 5+ years of AP experience in construction and proficiency with Vista Viewpoint.

The ideal candidate will thrive in a fast-paced, high-volume environment and manage a variety of AP duties daily. Responsibilities include high-volume invoice processing, 3-way matching, job coding, approvals, monthly reconciliations, and vendor relationship

Qualifications

• 5+ years of accounts payable experience
• Construction industry experience required
• Vista Viewpoint software experience required
• Accounting/Finance degree preferred

Responsibilities

• Process a high volume of AP invoices weekly.
• Perform 3-way matching (Invoices, Purchase Orders & Delivery Logs/Inventory).
• Ensure invoices are billed and coded to the correct job.
• Verify all invoices have proper approvals.
• Reconcile monthly statements.
• Research and resolve discrepancies with vendors; maintain vendor relationships.
• Maintain administrative tasks: scan/copy vendor files, update insurance docs, and filing.
• Assist on projects as assigned.

Skills

High-volume AP

Attention to detail

Time management

Communication skills

Independent worker

Education

Associate or Bachelor in Accounting/Finance

Tools

Vista Viewpoint

Microsoft Office

Job description

LHH Recruitment Solutions is looking to fill an Accounts Payable Specialist job opportunity for a well-established construction company located in Hayward, CA. This position is 100 percent in-office! The ideal candidate should have at least 5 years of experience handling accounts payable in a construction environment and be comfortable working in a fast-paced high-volume environment.

Responsibilities:

• - Responsible for processing high volume of AP invoices weekly
• - 3-Way matching (Invoices, Purchases Orders & Delivery Logs/Inventory)
• - Ensure invoices are billed and coded correctly to the correct job
• - Verify all invoices have the proper approval
• - Reconcile monthly statements
• - Research and resolve any discrepancy with a vendor and maintain and build on the relationship
• - Maintain the administration portion of the job including scanning, copying, updating vendor files, track insurance documents, and filing
• - Assist on projects as assigned

Qualifications:

• - Excellent Full Cyle Accounts Payable experience
• - Industry experience in the construction is required
• - Software experience with Vista Viewpoint is required
• - Solid knowledge of accounting and knowing your debits and credits
• - Ability to work in a fast-paced high-volume environment
• - Able to work independently, take initiative, and be self-motivated
• - Attention to detail, problem-solver, multi-tasker, and strong time management skills
• - Strong communications (written & verbal)
• - Comfortable with Microsoft Office (Excel, Word & Outlook)
• - Associates or Bachelor’s Degree in Accounting, Finance or related field is a plus

Experience: 5 years Accounts Payable experience (Accounts Payable Clerk, Accounts Payable Specialist, Accounts Payable Accountant)

Employment Type: Direct Hire

Compensation: $85,000 - $90,000

“Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance