Accounts Payable Specialist

Renton Technical College; Renton (WA); On-site; USD 53,000 - 66,000; Full time

Job summary

Renton Technical College seeks an Accounts Payable Specialist to join the Business Office. This full-time role handles invoices, pay cycles, vendor management, aging reports, and reconciliations with the general ledger, ensuring accuracy and efficiency.

The ideal candidate has strong attention to detail and communication skills, with commitment to accuracy and compliance with WA State guidelines. This position is WFSE represented and reports to the Accounting Manager.

Qualifications

• Associate degree in Accounting, Business, or a related field.
• Demonstrated computer, data entry and mathematical literacy.
• Effective oral and written communication skills.
• Ability to maintain confidentiality and exercise independent judgment.
• Experience with Microsoft Office 365 and learning new software.

Responsibilities

• Receive, verify, code, and process vendor invoices and payments for accuracy.
• Process pay cycles for vendor payments, employee travel expense and reimbursements, and payroll related payments.
• Maintain files of invoices, packing slips, return authorizations, and credits.
• Verify vendor statements and initiate corrective action when necessary.
• Maintain and reconcile accounts payable aging with the general ledger.

Skills

Attention to detail

Communication skills

Data entry

10-key by touch

Office software

Education

Associate degree in Accounting or Business

Tools

Microsoft Office 365

Job description

Renton Technical College is seeking an Accounts Payable Specialist to join our Business Office! This position is responsible for maintaining a variety of accounts payable functions. This includes processing invoices, completing pay cycles, vendor management, maintaining aging reports, working with General Ledger accountants to reconcile accounts payable accounts, and providing information about expenditures to staff and vendors. The ideal candidate will have strong attention to detail, excellent communication skills, and a commitment to accuracy and efficiency.

The Accounts Payable Specialist is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Accounting Manager.

The pay range for this role is $53,099.06 - $65,907.54 annually. Salary placement is based on applicable work experiences.

Additional information can be found on our benefits page and in the Collective Bargaining Agreement. The priority consideration date for this position is November 1, 2026.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional‑technical certificate and degree programs offer entry and mid‑level training in the areas of allied health, trades, and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings.

• Receive, verify, code, and process vendor invoices and payments for accuracy.
• Work with budget/department managers to verify and obtain invoice approval for payment.
• Process pay cycles for vendor payments, employee travel expense and supply reimbursement, and payroll related payments.
• Maintain files of invoices, packing slips, return authorizations, and credits
• Verify vendor statements and initiate corrective action when necessary. Process vendor credits. Take advantage of all discounts offered
• Maintain and reconcile accounts payable aging with the general ledger
• Correspond with vendors as necessary to reconcile statements and resolve discrepancies
• Maintain supplier information in ctcLink. Obtain W-9 and other information to ensure accurate records
• Review invoices for expense allowability, according to WA State guidelines. Collaborate with the purchasing department as necessary.
• Complete the 1099 process for the college annually
• Track and manage uncashed checks and assist with annual unclaimed property filing with the Department of Revenue
• Provide purchase order and/or budget status to instructors and administrators upon request
• Serve as the primary point of contact for internal staff and external vendors regarding payment status and accounting procedures, for areas of responsibility
• Understand complex accounting entries, to assist with Accounts Payable and Procurement processing to ensure accuracy of the general ledger
• Ensure College, State, and Federal fiscal/accounting policies and procedures are followed, for areas of responsibility
• Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside entities.
• Maintain regular attendance and punctuality.
• Perform other related duties as assigned.

• Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio‑economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.
• Associate degree in Accounting, Business, or a related field and one year of experience in accounting or bookkeeping required. An equivalent combination of education and/or work experience may be substituted. Experience in a Community or Technical College is preferred.
• Knowledge of accounting procedures.

• Demonstrated computer, data entry and mathematical literacy. Ability to operate a keyboard, including 10 key.
• Effective oral and written communication skills which demonstrate the ability to effectively communicate with various staff, faculty and vendors from diverse backgrounds.

• Ability to maintain confidentiality, think critically and exercise independent judgment required.
• Excellent leadership and interpersonal skills and ability to work effectively as part of a team.
• Advanced knowledge of Microsoft Office 365, specifically experience creating & editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms is required.
• Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work in order to meet changing priorities and deadlines.
• Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 month of hire) the production of accessible content, whether print or electronic.
• Establish, and maintain, effective working relationships with students, college employees, and the general public. Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
• Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, Chinese).

WORKING CONDITIONS:

Working hours are generally aligned to business hours, Monday – Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in‑person/on‑campus position; remote work may occur as business permits.

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug‑free workplace for our employees and students.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre‑employment criminal background checks are also required. For questions regarding this position contact [e-mail].

EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re‑authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Lesley Hogan, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 [phone], [e-mail].

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: https://rtc.edu/about-rtc/campus-resources/campus-security/annual-security-report.php. For information on how to access the RTC Daily Crime Log follow this link: https://rtc.edu/about-rtc/campus-resources/campus-security/daily-crime-log.php

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC’s work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.