Program Coordinator - Student Enrollment

Waterland Blog; El Segundo (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Highline College is seeking a Program Coordinator for Student Enrollment to join the Enrollment Services team. This role coordinates enrollment activities, assists students and staff, and communicates policies and procedures to ensure smooth admissions and records processing.

The position emphasizes customer service, data accuracy, and collaboration with various departments. Candidates should have an Associate's Degree and relevant office experience; a Bachelor's is preferred.

Qualifications

• Associate's Degree; AND two years of office related experience in a customer service environment.
• Bachelor's Degree is preferred for advancement or broader responsibilities.
• Fluency in languages other than English is desired.

Responsibilities

• Provide quality customer service to students, staff, faculty and the public regarding enrollment, policies, procedures and regulations.
• Process enrollment transactions and manage waitlists, term activation and program review.
• Update forms, calendars, templates, and guides to improve enrollment processes.
• Support enrollment verifications, transcripts requests, and data reporting.
• Participate in department and campus professional development and cross-training.

Skills

Customer service

Communication

Microsoft Office

Education

Associate's Degree

Bachelor's Degree (desirable)

Tools

PeopleSoft

Job description

Open until filled. Priority consideration for application received by Oct 8, 2026.

The Program Coordinator for Student Enrollment is part of the Enrollment Services team and provides specialized coordination of the enrollment process working directly with students, faculty, staff and the public. This position is the primary point of contact for enrollment, providing customer service for enrollment transactions, support for students in navigating enrollment processes and information on enrollment policies.

The Enrollment Services Department is responsible for facilitating enrollment transactions, including add/drop, enrollment verifications, data reporting, tuition waivers, pre-requisite checking, waitlist management, tuition calculation, grading, student records, transcripts, entry codes and ID cards. The unit provides customer service through the front counter, virtual lobbies, via email and phone as the interface for both Registration/Records, and Credentials Evaluations. The person in this position is expected to participate fully as a member of the Enrollment Services team, supporting other functional areas to facilitate admissions, persistence, graduation and transfer.

This position is a classified full-time position, which is eligible for overtime. Schedule: Mon-Fri 8 a.m. to 5 p.m. and occasional evening hours.

Salary Information

The salary range stated above reflects the starting step of Range 41 (Step C) and ending step (Step M) salary for this classified position. Based on salary placement of Step C, it will take 5 years to reach Step L on the salary schedule, and 11 years to reach Step M. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Reporting to the Associate Director of Enrollment and Credentials, this position will:

Customer Service (50%)

• Provide quality customer service to students, staff, faculty and the general public regarding enrollment, policies, procedures and regulations;
• Contact and provide follow-up to students to support next steps in the enrollment process;
• Provide problem resolution for students and assist students in addressing college navigation problems, track student issues and record resolution, inform supervisor, Registrar and Dean on options and recommendations;
• Answer phone lines, respond to emails and phone messages in a timely, professional manner;
• Greet visitors, students, staff, faculty and community members at the Information Desk, incoming calls, Registration/Records counter in person and electronically, i.e. virtual lobbies;
• Respond and direct inquiries to the appropriate point of contact in a timely manner.

Enrollment Processing (40%)

• Process student enrollment transactions in ctcLink including adding, dropping, waitlists, term activation, review program/plan, assigning student groups for enrollment and audit service indicators while ensuring accuracy and timeliness;
• Maintain confidentiality of student records as outlined by FERPA and Highline College policies and procedures;
• Process tuition waivers in the ctcLink system;
• Process and coordinate drops in accordance with tuition refund policy and communicate as needed with students and the Cashier's office;
• Assist with course prerequisite eligibility process;
• Independently review and interpret enrollment data in multiple college management systems;
• Update forms, calendars, websites, communication templates and job guides;
• Track service data and assist with documentation of processes;
• Develop and maintain efficient office work flow, including intake, filing and archiving;
• Scan documents, distribute and process mail, and maintain office area;
• Contribute to the development of presentations, webinars, workshops and guides focusing on processes and student navigation;
• Provide support for all enrollment processes including enrollment verifications, release of records, grading, intake phone and tracking of incoming transcript requests and graduation applications, outgoing transcript requests and data tracking and reporting.

Community and Professional Development (10%)

• Actively engage in department and campus community professional development opportunities, cross-training, meetings and committees;
• Provide input into policies, processes and procedures to advance the college and unit missions and objectives;
• Provide training to part-time hourly staff, student workers, other areas, and new staff in collaboration with supervisors.

Ability to:

• Work both independently and as a member of a team;
• Lift 45 lbs., on occasion;
• Actively identify areas for improvements and propose solutions;
• Independently prioritize multiple tasks and deadlines;
• Maintain the confidentiality of protected or sensitive information;
• Demonstrate a high level of professionalism by contributing to a positive work environment and a commitment to high quality work;
• Cultural competency skills, including a commitment to anti-bias and equity and an appreciation of a highly diverse environment;
• Demonstrate exceptional customer service and communication skills that foster the respect and confidence of others;
• Proficiently use Microsoft Word, Excel, Outlook, PowerPoint and web browsers;
• Communicate effectively (verbal and written);
• Troubleshoot, ask relevant questions to identify problems find solutions;
• Navigate technical, web-based environments.

Knowledge of:

• Family Educational Rights and Privacy Act (FERPA).

Minimum:

• Associate's Degree; AND
• Two years of office related experience in a customer service environment;

Desired:

• Bachelor's Degree;
• Experience in higher education student services;
• Fluency in languages other than English;
• Experience with PeopleSoft.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

THE COLLEGE

Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes.

Highline prioritizes access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud Highline strives to improve access to Education for our student community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a equal opportunity focused workplace that reflects the communities we serve.

MISSION AND VISION

As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.

CONDITIONS OF EMPLOYMENT:

• National Criminal Background Check may be required;
• This position is covered under the Washington Public Employees Association (WPEA) bargaining agreement.

HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

Highline College is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identities. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.

REASONABLE ACCOMMODATIONS

The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at [phone]. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

TITLE IX POLICY

Highline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/

The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.