Accounts Payable Specialist

Paylocity; Radnor (Delaware County); On-site; USD 55,000 - 72,000; Full time

Job summary

Paylocity is seeking an experienced Accounts Payable Specialist to support our growing Accounting team and manage AP across our real estate portfolio. The role focuses on accurate invoice processing, vendor relationships, and compliance with internal controls.

The position offers in-office work in Radnor, PA with opportunities to contribute to month-end close, accruals, and property-level accounting. Ideal candidates have 3–5+ years in AP and strong Excel and GL coding skills.

Qualifications

• 3–5+ years of progressive Accounts Payable experience, preferably in real estate or multi-entity environments.
• Experience with full accounts payable cycle.
• Experience handling high invoice volumes across entities or locations.
• Strong GL coding and expense allocation understanding.

Responsibilities

• Assist AP Manager with monitoring workflow, deadlines, and workload across the AP function.
• Ensure invoices are properly coded to the appropriate property, vendor, GL account, and amount in a timely manner.
• Review invoices for appropriate approvals and supporting documentation.
• Research and resolve invoice discrepancies, duplicate invoices, missing approvals, and vendor issues.
• Monitor AP aging and assist with ensuring invoices are paid according to established payment terms.
• Backup to AP Manager for weekly check runs, ACH payments, wires, and other payment transactions as applicable.
• Maintain accurate vendor records and assist with vendor setup and changes.
• Respond to property teams, vendors, and internal stakeholders regarding invoice and payment questions.
• Work closely with Property Managers and corporate accounting to resolve AP issues.
• Assist with month-end close activities related to accounts payable.
• Assist with accruals, prepaid expenses, reclasses, and other AP-related accounting entries.
• Research outstanding items and maintain clean property-level financial records.
• Serve as a key resource and backup to the Accounts Payable Manager.

Skills

Accounts Payable

Excel

Communication

Time management

Analytical skills

Attention to detail

Tools

Yardi

Job description

The Opportunity

We are seeking an experienced and highly organized Accounts Payable Specialist to join our growing Accounting team. This position will play a key role in supporting the Accounts Payable function across our real estate property management portfolio.

The AP Specialist will be responsible for the accurate and timely processing of invoices, maintaining vendor relationships, reconciling accounts, supporting property-level accounting needs, and ensuring compliance with company policies and internal controls.

This is an excellent opportunity for an experienced Accounts Payable professional who wants to take the next step in their career. The successful candidate will have the opportunity to manage the full accounts payable cycle for an assigned portfolio of properties, gain broader exposure to property-level accounting, and develop the skills necessary for future advancement within the Accounting organization.

What You'll Do

Accounts Payable Operations

• Assist the AP Manager with monitoring workflow, deadlines, and workload across the AP function.


• Ensure invoices are properly coded to the appropriate property, vendor, general ledger account, and amount in a timely manner.


• Review invoices for appropriate approvals and supporting documentation.


• Research and resolve invoice discrepancies, duplicate invoices, missing approvals, and vendor issues.


• Monitor AP aging and assist with ensuring invoices are paid according to established payment terms.


• Backup to AP Manager for weekly check runs, ACH payments, wires, and other payment transactions as applicable.


• Maintain accurate vendor records and assist with vendor setup and changes.


• Respond to property teams, vendors, and internal stakeholders regarding invoice and payment questions.

Real Estate / Property Accounting Support

• Work closely with Property Managers, Community Managers, Maintenance teams, and corporate accounting to resolve AP issues.


• Assist with month-end close activities related to accounts payable.


• Assist with accruals, prepaid expenses, reclasses, and other AP-related accounting entries.


• Research outstanding items and assist in maintaining clean and accurate property-level financial records.


• Serve as a key resource and backup to the Accounts Payable Manager.

Work Environment

This position is 100% in-office, Monday through Friday, in Radnor, Pennsylvania with the expectation that the office will be relocating to center city Philadelphia by 2Q27. We value collaboration, accountability, high standards, and the opportunity to work closely with colleagues across the organization. The role is designed for someone who enjoys being part of a team, building relationships, and contributing directly to a growing real estate investment platform.

Requirements

What We're Looking For

We are looking for someone who is experienced enough to hit the ground running, curious enough to learn the broader business, and ambitious enough to want to grow beyond traditional AP responsibilities.

• 3-5+ years of progressive Accounts Payable experience, preferably within real estate, property management, construction, hospitality, senior living, or another multi-entity environment.


• Strong understanding of the full accounts payable cycle.


• Experience managing a high volume of invoices across multiple entities, properties, or locations.


• Strong understanding of general ledger coding and expense allocation.


• Experience with month-end close and AP-related reconciliations.


• Strong Excel skills, including the ability to work with spreadsheets, filters, formulas, and data analysis.


• Experience with Yardi preferred.


• Strong attention to detail and a high degree of accuracy.


• Excellent organizational and time-management skills.


• Ability to prioritize multiple deadlines in a fast-paced environment.


• Strong problem-solving and analytical skills.


• Excellent communication and interpersonal skills.


• Ability to work independently while collaborating effectively with property and corporate teams.


• Demonstrated desire to learn, take ownership, and assume increasing responsibility.