Accounts Payable Specialist

Howard-Sloan Search; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Howard-Sloan Search is seeking an experienced Accounts Payable Specialist for a real estate investment and management organization. You will manage day-to-day AP across a portfolio of properties and related entities, handling invoice processing, coding, vendor management, payment processing, and reconciliations.

The ideal candidate brings hands-on Yardi experience, exposure to multi-entity real estate accounting, and strong Excel skills.

Qualifications

• 3+ years of accounts payable experience in real estate or property accounting.
• Hands-on Yardi experience including invoice processing and AP workflows.
• Experience working with multiple properties and legal entities in a real estate setting.
• Understanding of real estate accounting principles and GL coding.
• Proficiency in Microsoft Excel (lookups, pivot tables, filters, reconciliations).
• Experience processing ACH, wire, and check payments; familiarity with W-9/1099 requirements.

Responsibilities

• Manage the full accounts payable cycle across multiple real estate properties and entities.
• Enter, code, and process invoices in Yardi with accurate allocation to properties and GL accounts.
• Coordinate invoice approvals with property managers and teams to ensure timely payments.
• Process weekly payments (ACH, checks, wires, electronic transfers).
• Maintain vendor records, W-9s, payment instructions, and supporting docs.
• Review invoices for accuracy, approvals, duplicates, and discrepancies.
• Communicate with vendors, managers, asset management, and accounting to resolve AP issues.
• Assist with month-end close, including AP aging, accruals, and reconciliations.
• Support improvements to AP processes, controls, and workflows.

Skills

Accounts payable

Vendor management

Excel

Multi-entity accounting

Attention to detail

Organization

Communication

Tools

Yardi

Microsoft Excel

Job description

We are working with an established real estate investment and management organization seeking an experienced Accounts Payable Specialist to join its accounting team.

This individual will manage day-to-day accounts payable activities across a portfolio of real estate properties and related entities, including invoice processing, expense coding, vendor management, payment processing, and reconciliations.

The ideal candidate has experience working for a real estate owner, developer, operator, or property management company and understands the complexities of accounting across multiple properties and entities.

Hands-on Yardi experience is required.

Key Responsibilities

• Manage the full accounts payable cycle across multiple real estate properties and legal entities.
• Enter, code, and process invoices in Yardi, ensuring accurate allocation to properties, entities, GL accounts, and cost centers.
• Coordinate invoice approvals with property managers and internal teams to ensure timely payments.
• Process weekly payments, including ACH, checks, wires, and electronic transfers.
• Maintain accurate vendor records, W-9s, payment instructions, and supporting documentation.
• Review invoices for accuracy, proper approvals, duplicate payments, and discrepancies.
• Communicate with vendors, property managers, asset management, and accounting teams to resolve AP-related issues.
• Assist with month-end close, including AP aging, accruals, prepaid expenses, and reconciliations.
• Support improvements to AP processes, internal controls, and workflows.

Qualifications

• 3+ years of accounts payable or property accounting experience, preferably within commercial real estate.
• Hands-on Yardi experience required, including invoice processing, coding, and AP workflows.
• Experience working with multiple properties and legal entities strongly preferred.
• Understanding of real estate accounting principles and general ledger coding.
• Proficiency in Microsoft Excel, including lookups, pivot tables, filters, and reconciliations.
• Experience processing ACH, wire, and check payments.
• Familiarity with W-9 and 1099 requirements.
• Strong attention to detail and ability to manage a high volume of invoices.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize deadlines, and take ownership of responsibilities.

Preferred Experience

Candidates with experience in any of the following areas are especially encouraged to apply:

• Commercial real estate ownership, investment, or property management
• Property-level accounting and multi-entity accounting
• Development and construction-related invoices
• CAM charges and property operating expenses
• Property taxes and utilities
• Yardi invoice approval workflows
• AP automation and electronic invoice processing
• Month-end accruals and close procedures

What We're Looking For

We're looking for someone who understands the accounting behind accounts payable - not just how to enter invoices.

The right person will be comfortable working in Yardi, identifying coding discrepancies, managing multiple properties and entities, and ensuring invoices are processed accurately and on time.

This is a great opportunity for a detail-oriented AP professional who enjoys taking ownership of their work and wants to be part of a growing real estate organization.