Accounts Payable Specialist

Livingston Street Capital; Wayne (PA); On-site; USD 50,000 - 75,000; Full time

Job summary

Livingston Street Capital is seeking an experienced Accounts Payable Specialist to join our accounting team in Radnor, PA. You will manage invoice processing, vendor relationships, and AP activities for a portfolio of properties, ensuring accuracy and timely payments.

The role emphasizes collaboration with property teams and internal stakeholders, with opportunities for growth within the accounting organization as the portfolio expands.

Qualifications

• This role requires 3–5+ years of progressive Accounts Payable experience, ideally in real estate or multi-entity environments.
• Strong understanding of the full AP cycle, great attention to detail, and ability to manage high volumes.
• Proficiency in Excel; Yardi experience is preferred and beneficial.

Responsibilities

• Assist the AP Manager by monitoring workflow, deadlines, and workload across the AP function.
• Ensure invoices are coded to the correct property, vendor, GL account, and amount in a timely manner.
• Review invoices for approvals and supporting documentation.
• Research and resolve invoice discrepancies, duplicates, missing approvals, and vendor issues.
• Monitor AP aging and help ensure timely payment according to terms.
• Provide backup for weekly check runs, ACHs, wires, and other payments.
• Maintain accurate vendor records and assist with vendor setup/changes.
• Respond to property teams, vendors, and stakeholders with Invoice and payment questions.

Skills

AP Experience

Multi-Entity

Vendor Relations

GL Coding

Month-End Close

Excel Proficiency

Data Analysis

Attention to Detail

Organizational Skills

Effective Communication

Tools

Yardi

Job description

Description

The Opportunity

We are seeking an experienced and highly organized Accounts Payable Specialist to join our growing Accounting team. This position will play a key role in supporting the Accounts Payable function across our real estate property management portfolio.

The AP Specialist will be responsible for the accurate and timely processing of invoices, maintaining vendor relationships, reconciling accounts, supporting property-level accounting needs, and ensuring compliance with company policies and internal controls.

This is an excellent opportunity for an experienced Accounts Payable professional who wants to take the next step in their career. The successful candidate will have the opportunity to manage the full accounts payable cycle for an assigned portfolio of properties, gain broader exposure to property-level accounting, and develop the skills necessary for future advancement within the Accounting organization.

What You’ll Do

Accounts Payable Operations

• Assist the AP Manager with monitoring workflow, deadlines, and workload across the AP function.
• Ensure invoices are properly coded to the appropriate property, vendor, general ledger account, and amount in a timely manner.
• Review invoices for appropriate approvals and supporting documentation.
• Research and resolve invoice discrepancies, duplicate invoices, missing approvals, and vendor issues.
• Monitor AP aging and assist with ensuring invoices are paid according to established payment terms.
• Backup to AP Manager for weekly check runs, ACH payments, wires, and other payment transactions as applicable.
• Maintain accurate vendor records and assist with vendor setup and changes.
• Respond to property teams, vendors, and internal stakeholders regarding invoice and payment questions.

Real Estate / Property Accounting Support

• Work closely with Property Managers, Community Managers, Maintenance teams, and corporate accounting to resolve AP issues.
• Assist with month‑end close activities related to accounts payable.
• Assist with accruals, prepaid expenses, reclasses, and other AP‑related accounting entries.
• Research outstanding items and assist in maintaining clean and accurate property‑level financial records.
• Serve as a key resource and backup to the Accounts Payable Manager.

Work Environment

This position is 100% in‑office, Monday through Friday, in Radnor, Pennsylvania with the expectation that the office will be relocating to center city Philadelphia by 2Q27. We value collaboration, accountability, high standards, and the opportunity to work closely with colleagues across the organization. The role is designed for someone who enjoys being part of a team, building relationships, and contributing directly to a growing real estate investment platform.

Requirements

What We’re Looking For

We are looking for someone who is experienced enough to hit the ground running, curious enough to learn the broader business, and ambitious enough to want to grow beyond traditional AP responsibilities.

• 3–5+ years of progressive Accounts Payable experience, preferably within real estate, property management, construction, hospitality, senior living, or another multi‑entity environment.
• Strong understanding of the full accounts payable cycle.
• Experience managing a high volume of invoices across multiple entities, properties, or locations.
• Strong understanding of general ledger coding and expense allocation.
• Experience with month‑end close and AP‑related reconciliations.
• Strong Excel skills, including the ability to work with spreadsheets, filters, formulas, and data analysis.
• Experience with Yardi preferred.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time‑management skills.
• Ability to prioritize multiple deadlines in a fast‑paced environment.
• Strong problem‑solving and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to work independently while collaborating effectively with property and corporate teams.
• Demonstrated desire to learn, take ownership, and assume increasing responsibility.