Accounts Payable Specialist

Ports North; Pleasanton (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Korn Ferry recruiting for an Accounts Payable Specialist to join a fast-paced finance team in California. This role handles full AP processes, maintains vendor relations, and ensures timely invoice/payments processing.

Ideal candidates have experience with high-volume invoice processing and ERP environments, emphasizing accuracy, communication, and cross-functional collaboration.

Qualifications

• 2+ years ofAccounts Payable experience in a high-volume environment.
• Proven experience processing 30-40 invoices per day.
• Experience setting up and managing vendor accounts.
• Strong understanding of AP workflows, payment processing, and invoice reconciliation.
• Experience with a smaller ERP system, preferably Sage X3 or a similar platform.

Responsibilities

• Set up and maintain vendor records and onboarding documentation
• Process and code 30-40 invoices daily, including: inventory PO, non‑inventory PO, non‑PO invoices, reimbursements
• Respond to and resolve vendor inquiries
• Collaborate with accounting to ensure accurate financial records
• Process, apply, and reconcile vendor payments
• Prepare and distribute remittance advices
• Ensure compliance with AP policies, procedures, and payment terms
• Maintain accurate records and support month-end activities

Skills

Accounts Payable

Invoice processing

Vendor management

ERP Sage X3

Attention to detail

Job description

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a fast-paced finance team. This role is responsible for managing the full AP process, maintaining strong vendor relationships, and ensuring the timely and accurate processing of invoices and payments. The ideal candidate has experience handling high-volume invoice processing and working within a small to mid-sized ERP environment.

Key Responsibilities

• Set up and maintain vendor records and onboarding documentation
• Process and code 30-40 invoices daily, including:
  • Inventory purchase orders
  • Non-inventory purchase orders
  • Non-PO invoices
  • Out-of-pocket expense reimbursements
• Respond to and resolve vendor inquiries in a professional and timely manner
• Collaborate closely with the accounting team to ensure accurate financial records
• Process, apply, and reconcile vendor payments
• Prepare and distribute remittance advices
• Ensure compliance with AP policies, procedures, and payment terms
• Maintain accurate records and support month-end activities as needed

Required Qualifications

• 2+ years of Accounts Payable experience in a high-volume environment
• Proven experience processing 30-40 invoices per day
• Experience setting up and managing vendor accounts
• Strong understanding of AP workflows, payment processing, and invoice reconciliation
• Experience working with a smaller ERP system, preferably Sage X3 or a similar platform
• Strong attention to detail, organization, and communication skills
• Ability to effectively collaborate with accounting and cross-functional teams

Preferred Qualifications

• Experience in a manufacturing or consumer packaged goods (CPG) environment
• Exposure to inventory-related purchasing and AP processes

About Korn Ferry

Korn Ferry unleashes potential in people, teams, and organizations. We work with our clients to design optimal organization structures, roles, and responsibilities. We help them hire the right people and advise them on how to reward and motivate their workforce while developing professionals as they navigate and advance their careers. To learn more, please visit Korn Ferry at www.Kornferry.com.