Accounts Payable Specialist

SWCA, Incorporated; Phoenix (AZ); Hybrid; USD 45,000 - 60,000; Part time

Job summary

SWCA Environmental Consultants is seeking two Accounts Payable Specialists to support the Corporate Office in Phoenix, AZ. This remote (= distributed) role will code and process invoices and employee expense reports, with on-site check runs 1–2 times monthly for Phoenix-area staff.

The position is temporary hourly and non-exempt, with pay based on qualifications and experience. Ideal candidates will have AP experience and strong MS Office skills, and will participate in audits and vendor

Qualifications

• High School diploma or GED required.
• 1 year of accounts payable experience preferred.
• Excellent customer service skills and data entry ability.
• Proficient MS Office skills.

Responsibilities

• Process vendor invoices and code for approval.
• Audit employee expense reports and ensure policy compliance.
• Manage outstanding AP balances and reconcile vendor accounts.
• Assist with payments to vendors and maintain orderly records.
• Support audits with documentation and respond to inquiries.
• Collaborate with internal and external parties to resolve payment issues.

Skills

Customer service

Data entry

Education

High School diploma or GED

Tools

MS Office

Emburse

Job description

About the opportunity

SWCA Environmental Consultants has an immediate need for two Accounts Payable Specialists. This position will support our Corporate Office in Phoenix, Arizona. This position will code and process invoices and employee expense reports. This is a temporary hourly and non-exempt position. Pay will be based on individual qualifications and experience. SWCA offers a team-oriented work environment and competitive wages.

This is a remote (= distributed) position but will require going into the Phoenix office 1 or 2 times a month for check runs. Individuals who live in the greater Phoenix area therefore are highly preferred.

Application Deadline

Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates areidentified.Thisposition may close without prior notice once a strong candidate pool isestablished.

What you will accomplish

• Processes vendor invoices by routing them for approval, ensuring accuracy, and entering them into the accounting system for timely payment.
• Audits employee expense reports, including p-card and out-of-pocket expenses, to ensure compliance with company policies and accuracy of submitted expenses.
• Manages outstanding accounts payable balances, ensuring timely payment of invoices and maintaining accurate records of all transactions.
• Reconciles vendor accounts, identifying discrepancies, and resolving issues to ensure accurate financial reporting and vendor satisfaction.
• Assists with the preparation and processing of payments to vendors, ensuring all payments are made in accordance with company policies and vendor agreements.
• Maintains accurate and organized accounts payable records, ensuring all documentation is properly filed and accessible for audit purposes.
• Provides support during internal and external audits by preparing necessary documentation and responding to auditor inquiries related to accounts payable transactions.
• Collaborates with internal departments and external vendors to resolve payment issues and discrepancies, ensuring effective communication and relationship management.
• Assists with the development and implementation of accounts payable policies and procedures, ensuring adherence to best practices and continuous improvement.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

Additional Job-Specific Responsibilities

• Assists in maintaining the Accounts Payable email inbox, payment status requests, and other inquiries.
• Research supplier inquiries.
• Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance
• Assists in the accounting department with special projects on as needed basis

Experience and qualifications for success

• High School diploma or GED.
• One (1) year of relevant accounts payable experience.
• Previous data entry experience.
• Excellent customer service skills.
• Proficient computer skills in MS Office products.

Preferred qualifications:

• Two (2) years of professional accounts payable experience.
• Emburse software experience.
• Experience handling subcontracts and/or subcontractor invoices.
• College coursework in accounting