Accounts Payable Coordinator

Insight Global; Phoenix (AZ); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Insight Global, in Phoenix, AZ, is seeking an Accounts Payable Processor to handle receipt, review, and classification of AP transactions. The role requires processing high volumes of invoices, vendor interactions, and reconciliations, with occasional remote work and a Monday–Friday schedule.

The candidate should have 1–2 years in AP, strong numerical accuracy, and experience reconciling accounts with vendors. Expect collaboration across departments to resolve issues and ensure timely payments.

Qualifications

• Multi-company accounts payable processing experience.
• Math aptitude and the ability to work accurately with numbers.
• Ability to research and reconcile accounts with vendors.
• 1-2 years of accounts payable or related experience.
• 1-2 years of high-volume data entry experience.

Responsibilities

• Process a high volume of invoices and expense reports and prepare bank deposits while following standard operating accounts payable procedures on a daily basis.
• Partner with internal corporate departments and field divisions to address and resolve issues in a collaborative and timely manner.
• Research and reconcile accounts with vendors in a professional and courteous manner to resolve issues, which may also include reconciling the daily and weekly banking transactions.
• May assist in maintaining purchase order systems and performing the necessary tasks to match purchase orders to receiving and invoicing documents to properly reconcile and resolve any variances.
• Assist in the decisions making process for Positive Pay, ACH and credit card banking exceptions.
• May process all field and corporate requests for Stop Payments, Voids and Escheats.
• May track, research, and deposit checks received from vendors and other sources.
• May process daily manual, expedited or urgent check requests and one-time vendor payments, as needed.
• May be responsible for researching payment gaps and collecting missing invoicing through analysis of monthly reporting.
• May be responsible for check, ACH and credit card payment processes.
• Assist others to facilitate effective work flow, as needed, including answering questions and providing training and support on accounts payable processes and procedures.
• Participate with cross-functional groups to address opportunities for improvements, making recommendations to implement more effective and efficient process and procedures.

Skills

Math aptitude

Attention to detail

Accounts payable

Vendor reconciliation

Data entry

Job description

Location: 5353 East City North Drive, Phoenix, AZ 85054

Schedule: Monday-Friday, occasional remote work

PR: $20-24/hr

POSITION SUMMARY: The Accounts Payable Processor is primarily responsible for the receipt, review, and classification of accounts payable transactions to ensure efficient and timely processing. The incumbent reviews data for accuracy, researches discrepancies, collaborates with internal departments and vendors to resolve issues, and obtains the necessary approvals to support effective payment processing.

Organize and prioritize daily tasks to ensure they are addressed with the appropriate level of urgency.

• Process a high volume of invoices and expense reports and prepare bank deposits while following standard operating accounts payable procedures on a daily basis. Maintain a pre-established level of monthly productivity in accordance with department goals.
• Partner with internal corporate departments and field divisions to address and resolve issues in a collaborative and timely manner.
• Research and reconcile accounts with vendors in a professional and courteous manner to resolve issues, which may also include reconciling the daily and weekly banking transactions.
• May assist in maintaining purchase order systems and performing the necessary tasks to match purchase orders to receiving and invoicing documents to properly reconcile and resolve any variances.
• Assist in the decisions making process for Positive Pay, ACH and credit card banking exceptions.
• May process all field and corporate requests for Stop Payments, Voids and Escheats.
• May track, research, and deposit checks received from vendors and other sources.
• May process daily manual, expedited or urgent check requests and one-time vendor payments, as needed.
• May be responsible for researching payment gaps and collecting missing invoicing through analysis of monthly reporting.
• May be responsible for check, ACH and credit card payment processes.
• Assist others to facilitate effective work flow, as needed, including answering questions and providing training and support on accounts payable processes and procedures.
• Participate with cross-functional groups to address opportunities for improvements, making recommendations to implement more effective and efficient process and procedures.
• Perform other job-related duties as assigned or apparent.

Qualifications

• Multi-company accounts payable processing experience.
• Math aptitude and the ability to work accurately with numbers.
• Ability to research and reconcile accounts and work with vendors to resolve issues.
• 1-2 years of accounts payable or related experience
• 1-2 years of high-volume data entry experience.