Accounts Payable Specialist

SWCA Environmental Consultants; Phoenix (AZ); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Employee Stock Ownership Plan

401(k) with profit sharing

Medical, dental, and vision coverage

Paid time off

Job summary

SWCA Environmental Consultants has an immediate opening for two Accounts Payable Specialists to support our Corporate Office in Phoenix, AZ. This remote (= distributed) role requires going to the Phoenix office 1–2 times monthly for check runs.

The position is temporary hourly and non-exempt, with pay based on experience. You will code and process invoices, audit employee expense reports, and manage outstanding balances while ensuring compliance with policies.

Qualifications

• One year of relevant accounts payable experience.
• Two years of related accounts payable experience preferred.
• High School diploma or GED required.
• Data entry experience essential.
• Excellent customer service skills essential.
• Proficient in MS Office products.

Responsibilities

• Process vendor invoices by routing for approval and entering into the accounting system.
• Audit employee expense reports for policy compliance and accuracy.
• Manage outstanding accounts payable balances and ensure timely payments.
• Reconcile vendor accounts and resolve discrepancies.
• Assist with payments to vendors per policies and agreements.
• Maintain organized AP records for audits and inquiries.
• Support audits with required documentation and auditor inquiries.
• Collaborate with internal departments and vendors to resolve issues.
• Develop and implement accounts payable policies and procedures.

Skills

Data entry

Customer service

MS Office

Education

High School diploma or GED

College coursework in accounting

Tools

Emburse

Job description

About The Opportunity

SWCA Environmental Consultants has an immediate need for two Accounts Payable Specialists. This position will support our Corporate Office in Phoenix, Arizona. This position will code and process invoices and employee expense reports. This is a temporary hourly and non-exempt position. Pay will be based on individual qualifications and experience. SWCA offers a team-oriented work environment and competitive wages. This is a remote (= distributed) position but will require going into the Phoenix office 1 or 2 times a month for check runs. Individuals who live in the greater Phoenix area therefore are highly preferred.

Application Deadline

Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established.

About SWCA

SWCA Environmental Consultants is a 100% employee-owned environmental consulting firm providing full spectrum environmental services across the United States. Our North Star is to be the best place to work and a leader in sustainability, delivering sound science and creative solutions to complex environmental challenges. We are guided by our core values every day. We collaborate as #OneSWCA, we are #AlwaysLearning, we #NeverSettle, and we #GiveBack to our communities. With offices nationwide, SWCA offers a collaborative, team focused environment where employees can build meaningful and long-term careers.

What you will accomplish

• Processes vendor invoices by routing them for approval, ensuring accuracy, and entering them into the accounting system for timely payment.
• Audits employee expense reports, including p-card and out-of-pocket expenses, to ensure compliance with company policies and accuracy of submitted expenses.
• Manages outstanding accounts payable balances, ensuring timely payment of invoices and maintaining accurate records of all transactions.
• Reconciles vendor accounts, identifying discrepancies, and resolving issues to ensure accurate financial reporting and vendor satisfaction.
• Assists with the preparation and processing of payments to vendors, ensuring all payments are made in accordance with company policies and vendor agreements.
• Maintains accurate and organized accounts payable records, ensuring all documentation is properly filed and accessible for audit purposes.
• Provides support during internal and external audits by preparing necessary documentation and responding to auditor inquiries related to accounts payable transactions.
• Collaborates with internal departments and external vendors to resolve payment issues and discrepancies, ensuring effective communication and relationship management.
• Assists with the development and implementation of accounts payable policies and procedures, ensuring adherence to best practices and continuous improvement.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

Additional Job-Specific Responsibilities

• Assists in maintaining the Accounts Payable email inbox, payment status requests, and other inquiries.
• Research supplier inquiries.
• Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance.
• Assists in the accounting department with special projects on as needed basis.

Minimum Qualifications

Knowledge normally obtained through post-secondary education or training. One year of relevant, progressively responsible experience. Two years of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education.

Experience And Qualifications For Success

• High School diploma or GED.
• One (1) year of relevant accounts payable experience.
• Previous data entry experience.
• Excellent customer service skills.
• Proficient computer skills in MS Office products.

Preferred Qualifications

• Two (2) years of professional accounts payable experience.
• Emburse software experience.
• Experience handling subcontracts and/or subcontractor invoices.
• College coursework in accounting.

Other Job Conditions

Applicants must possess a valid driver's license and meet SWCA's driver requirements.

Pay Range

SWCA is committed to salary equity and transparency. The expected pay range for this Phoenix, AZ-based position is $21.94 per hour to $27.82 per hour. Actual pay may vary based on experience, qualifications, geographic location, and other factors permitted by law. Eligible employees may also receive performance-based bonuses.

As a 100% employee-owned company, we invest in your future. Our Total Rewards package includes an Employee Stock Ownership Plan, 401(k) with profit sharing, medical, dental, and vision coverage, paid time off, wellness programs, and professional development opportunities.

Closing

If you need accommodation due to a disability, please contact [e-mail] or call 1 480 581 5378. If you require assistance with the application process, please contact [e-mail].

Use of Technology in Hiring

SWCA may use approved technology, including AI-assisted tools, to support parts of the application and recruiting process. All selection and hiring decisions are made by SWCA employees, and candidates are not selected or rejected by automated systems. We are committed to a fair, transparent, and human-centered hiring experience.

Candidate Use of AI

Candidates may use AI tools to help prepare application materials and interviews. However, all application materials, assessments, and interview responses must accurately reflect their own experience, skills, and qualifications. AI must not be used to fabricate experience, complete assessments on their behalf, or otherwise misrepresent their background or abilities.

Equal Opportunity Employer

SWCA Environmental Consultants is an Equal Opportunity Employer. We encourage applications from women, minorities, veterans, and individuals with disabilities. We are committed to creating an inclusive workplace where all employees can thrive.

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