Accounts Payable Specialist

The Rapid Group; Paterson (NJ); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Medical/Dental/Vision benefits

401(k) with company match

PTO and Sick Time

Life Insurance

Referral Program

Internal promotion culture

Job summary

The Rapid Group in Paterson, NJ is seeking an Accounts Payable Specialist to provide financial, administrative, and clerical support. You will ensure ledger accuracy, reconcile accounts, and maintain vendor relationships while handling payments and reporting.

This is an onsite role working with the Machinery Services Co subsidiary. The ideal candidate has extensive accounting experience, strong Excel and Sage skills, and the ability to collaborate across departments.

Qualifications

• Requires 12 years of related experience.
• MS Office knowledge including intermediate to advanced Excel skills.
• Good knowledge of Accounting Software, Sage knowledge preferred.
• Effective communication and people skills.
• Analytical person with strong attention to detail.
• Proven ability to interact with various departments across the organization.
• Ability to identify and resolve discrepancies and payment issues.
• Strong organizational and time management skills.
• Collaborator and ability to multitask.

Responsibilities

• Review and process vendor invoices for payment after verifying the purchase orders.
• Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconcile and Import credit card receipts to accounting software.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Paying vendors by scheduling timely check runs and ensuring payment is received for outstanding credit.
• Responding to vendor enquiries and maintaining strong vendor relationships.
• Prepare and analyze various accounting reports including variances, disbursement, and billing reports and produce monthly reports.
• Continuing to improve the payment process.
• Prepare annual 1099’s.
• Ensuring compliance with company policies and procedures related to General accounting functions.
• Assist the Controller with other projects and tasks as assigned.

Skills

Accounts payable

Excel

Sage

Communication

Analytical

Multitask

Time management

Collaboration

Tools

MS Office

Sage

Excel

Job description

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, and O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Motor Company Inc. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the East Coast.

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, and O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Motor Company Inc. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the East Coast. Together, our companies support municipal, industrial, commercial, and transportation sectors with best-in-class maintenance, repair, installation, field service, and emergency response services that keep critical systems operating reliably and efficiently.

Position Summary

The role of the Accounts Payable Specialist involves providing financial, administrative and clerical support to the organization, ensuring the accuracy of entries to ledger accounts and reconciling subsidiary ledger accounts to the general ledger. Assists in maintaining financial records and ensuring that all transactions are properly recorded. Their role is to provide a variety of functions which include processing, verifying and reconciling invoices, completing payments, controlling expenses and analyzing data. The Accounts Payable Specialist is a vital member of the finance team.

Responsibilities

• Review and process vendor invoices for payment after verifying the purchase orders.
• Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconcile and Import credit card receipts to accounting software.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Paying vendors by scheduling timely check runs and ensuring payment is received for outstanding credit.
• Responding to vendor enquiries and maintaining strong vendor relationships
• Prepare and analyze various accounting reports including variances, disbursement, and billing reports and produce monthly reports.
• Continuing to improve the payment process.
• Prepare annual 1099’s.
• Ensuring compliance with company policies and procedures related to General accounting functions.
• Assist the Controller with other projects and tasks as assigned.

Required Qualifications and Skills:

• Requires 12 years of related experience.
• MS Office knowledge including intermediate to advanced Excel skills.
• Good knowledge of Accounting Software, Sage knowledge preferred.
• Effective communication and people skills.
• Analytical person with strong attention to detail.
• Proven ability to interact with various departments across the organization.
• Ability to identify and resolve discrepancies and payment issues.
• Strong organizational and time management skills.
• Keen sense of urgency with all workrelated tasks.
• Collaborator and ability to multitask.

Benefits

• Highly competitive base pay
• Comprehensive Medical, Dental, Vision, and Disability benefits
• 401(k) retirement savings program with company match
• Paid Time Off (PTO) and Sick Time
• Life Insurance
• Referral Program
• A culture that values growth, development, and internal promotion

Work Conditions / Schedule

Schedule: Monday – Friday, 8:0 AM – 4:30 PM Location: Paterson, NJ (Onsite) Subsidiary: Machinery Services Co Pay Range: $26 per hour

EEO Statement

The Rapid Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, veteran status, or other protected characteristics.