Accounts Payable Specialist - 411302

Atrium; Tampa (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking an Accounts Payable Specialist for an on-site role in the Progress village/Brandon area, Tampa, FL. The temp-to-hire position requires 3–5+ years AP experience, QuickBooks Desktop proficiency, and the ability to manage 300+ invoices weekly in a fast-paced manufacturing setting.

You will collaborate with accounting, finance, procurement, and operations teams, perform three-way matching, and support month-end close.

Qualifications

• 3–5+ years of accounts payable or general accounting experience.
• Experience processing 300+ invoices weekly in a high-volume AP environment.
• Three-way matching, invoice coding, and discrepancy resolution.
• Proficiency in Excel (VLOOKUPs, pivot tables, reporting).
• Ability to work independently and meet deadlines.
• Strong communication and collaboration with vendors and internal teams.

Responsibilities

• Process 300+ PO and non-PO invoices weekly in a high-volume environment.
• Perform three-way matching of PO invoices against PO, receiving docs, and scale tickets.
• Code non-PO invoices to the correct GL accounts and cost centers with approvals.
• Resolve invoice discrepancies with vendors, purchasing, receiving, and plant teams.
• Process vendor payments via ACH, check, and occasional wire transfers.
• Reconcile vendor statements and AP balances to the GL.
• Assist with AP aging, cash forecasting, month-end accruals, and 1099 reporting.
• Maintain vendor records and verify banking changes.
• Partner with Procurement, Operations, and Finance to improve AP processes.

Skills

Accounts payable

High-volume processing

Attention to detail

Independent work style

Communication skills

Problem-solving

Collaboration with teams

Education

Bachelor's degree preferred

Tools

QuickBooks Desktop

Microsoft Excel

Job description

Client Overview

Our client is an established manufacturing organization looking to add an Accounts Payable Specialist to their growing team. The company values employee engagement, recognition, and continuous improvement while providing opportunities for team members to develop their skills and grow within the organization.

Salary/Hourly Rate

$25/hr - $35/hr Depending on experience

Position Overview

Our client is seeking a detail-oriented, hands-on Accounts Payable Specialist for a temporary-to-hire assignment to start as soon as possible. This individual will provide additional support to a growing accounts payable function, helping manage invoice processing and improve workflow efficiency. The ideal candidate has experience working in a high-volume AP environment, is comfortable working independently, and demonstrates the curiosity and initiative to identify discrepancies, ask questions, and recommend solutions. This is an individual contributor role with no direct reports, offering an opportunity to work closely with accounting, finance, procurement, and operations teams in a manufacturing environment. This role is on-site in the Progress village/Brandon area.

Responsibilities Of The Accounts Payable Specialist

• Process 300+ PO and non-PO invoices weekly in a high-volume environment.
• Perform three-way matching of PO invoices against purchase orders, receiving documents, and scale tickets.
• Code non-PO invoices to the correct GL accounts and cost centers, ensuring proper approvals.
• Resolve invoice discrepancies with vendors, purchasing, receiving, and plant teams.
• Process vendor payments via ACH, check, and occasional wire transfers.
• Reconcile vendor statements and AP balances to the general ledger.
• Assist with AP aging, cash forecasting, month-end accruals, and 1099 reporting.
• Maintain vendor records and follow internal controls, including verification of banking changes.
• Partner with Procurement, Operations, and Finance to resolve invoice issues and improve AP processes.

Required Experience/Skills For The Accounts Payable Specialist

• 3 - 5+ years of accounts payable or general accounting experience.
• QuickBooks Desktop experience is required. Relevant experience will be considered.
• Experience processing high volumes of invoices in a fast-paced environment.
• Strong understanding of three-way matching, invoice coding, and discrepancy resolution.
• Proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, and reporting.
• Strong attention to detail, organization, and accuracy.
• Ability to work independently, prioritize competing tasks, and meet deadlines.
• Proactive problem-solving skills and the ability to recognize inconsistencies and ask thoughtful questions.
• Strong communication and collaboration skills when working with vendors and internal departments.

Preferred Experience/Skills For The Accounts Payable Specialist

• Experience in manufacturing, distribution, or supply chain environments.
• Interest in process improvement, AI tools, and accounts payable automation.
• A growth-oriented mindset and interest in developing long-term within an organization.

Education Requirements

• Bachelor's degree is preferred but not required.
• Relevant accounting coursework, training, or equivalent professional experience is beneficial.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).