Accounts Payable Specialist — Detail-Driven & Process Optimizer

The Rapid Group; Paterson (NJ); Presencial; USD 30.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay

Medical/Dental/Vision benefits

401(k) with company match

PTO and Sick Time

Life Insurance

Referral Program

Internal promotion culture

Descripción de la vacante

The Rapid Group in Paterson, NJ is seeking an Accounts Payable Specialist to provide financial, administrative, and clerical support. You will ensure ledger accuracy, reconcile accounts, and maintain vendor relationships while handling payments and reporting.

This is an onsite role working with the Machinery Services Co subsidiary. The ideal candidate has extensive accounting experience, strong Excel and Sage skills, and the ability to collaborate across departments.

Formación

• Requires 12 years of related experience.
• MS Office knowledge including intermediate to advanced Excel skills.
• Good knowledge of Accounting Software, Sage knowledge preferred.
• Effective communication and people skills.
• Analytical person with strong attention to detail.
• Proven ability to interact with various departments across the organization.
• Ability to identify and resolve discrepancies and payment issues.
• Strong organizational and time management skills.
• Collaborator and ability to multitask.

Responsabilidades

• Review and process vendor invoices for payment after verifying the purchase orders.
• Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconcile and Import credit card receipts to accounting software.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Paying vendors by scheduling timely check runs and ensuring payment is received for outstanding credit.
• Responding to vendor enquiries and maintaining strong vendor relationships.
• Prepare and analyze various accounting reports including variances, disbursement, and billing reports and produce monthly reports.
• Continuing to improve the payment process.
• Prepare annual 1099’s.
• Ensuring compliance with company policies and procedures related to General accounting functions.
• Assist the Controller with other projects and tasks as assigned.

Conocimientos

Accounts payable

Excel

Sage

Communication

Analytical

Multitask

Time management

Collaboration

Herramientas

MS Office

Sage

Excel

Descripción del empleo

The Rapid Group in Paterson, NJ is seeking an Accounts Payable Specialist to provide financial, administrative, and clerical support. You will ensure ledger accuracy, reconcile accounts, and maintain vendor relationships while handling payments and reporting.

This is an onsite role working with the Machinery Services Co subsidiary. The ideal candidate has extensive accounting experience, strong Excel and Sage skills, and the ability to collaborate across departments.