Accounts Payable Specialist

Randstad USA; Pasadena (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

401K plan

Short-term disability

Life insurance

Job summary

Randstad USA is seeking an Accounts Payable Specialist (temporary) in Pasadena, CA, onsite. The role focuses on high-volume AP tasks, including invoice processing and PO creation within a construction context, using Sage Intacct.

A strong candidate will manage ~800 credit card transactions monthly and ensure accurate receipt tracking. This short-term contract requires 2+ years of AP experience, attention to detail, and the ability to hit the ground running in a fast-paced environment.

Qualifications

• 2+ years of dedicated Accounts Payable experience, preferably in construction, engineering, or field services.
• Experience with high-volume credit card reconciliations and receipt tracking is strongly preferred.
• Sharp attention to detail, quick learner, and clear communication across all levels.

Responsibilities

• Enter high-volume vendor invoices and issue POs aligned with construction job codes.
• Reconcile ~800 credit card transactions per month and process receipts daily.
• Collect, track, and match receipts from field technicians, sales, managers, and executives.
• Use Sage Intacct daily to maintain accurate AP records and support general AP functions.
• Collaborate with accounting team to ensure timely vendor payments and job cost entries.

Skills

Accounts Payable

Invoices

Purchase Orders

Credit Card Reconciliations

Education

High School

Tools

Sage Intacct

Job description

Job Title: Accounts Payable Specialist (temp)

Location: Pasadena, CA (Fully Onsite)

Pay Rate: $26.00 - $30.00/hr (DOE)

Schedule: Monday – Friday | 8:00 AM – 4:30 PM

Start Date: Immediate / ASAP

Position Overview

A premier specialty engineering and construction services firm in Pasadena is seeking a detail-oriented Accounts Payable Specialist to support their accounting team during an extended period of staff coverage.

This is a critical short-term contract role perfect for a sharp AP professional who thrives in a fast-paced environment and can hit the ground running with high-volume credit card reconciliations and invoice processing.

Key Responsibilities

• Invoice & PO Processing: Accurately enter high-volume vendor invoices and issue Purchase Orders (POs) tailored to construction job codes.
• Credit Card Reconciliations: Manage and reconcile high-volume credit card transactions (~800/month), aiming for daily processing.
• Receipt Collection & Tracking: Proactively collect, track, and match transaction receipts from field technicians, sales representatives, managers, and executive leadership.
• System Operations: Utilize Sage Intacct daily to maintain clean accounting records and support general accounts payable functions.
• Team Collaboration: Work closely with the accounting team to ensure vendor payments and job-costing entries remain on schedule.

Qualifications

• Experience: 2+ years of dedicated Accounts Payable experience, preferably in construction, engineering, or field services.
• Software: Direct hands-on experience using Sage Intacct is strongly preferred.
• High-Volume Expertise: Proven capability in managing high-volume credit card reconciliations and receipt tracking.
• Attributes: High attention to detail, flexible, eager to learn internal workflows quickly, and a strong communicator across all organizational levels.

Interview & Hiring Process

• Fast-tracked hiring process (1 to 2 interviews with Accounting Leadership and Executive Management).
• In-person interviews preferred.
• Immediate start required! Apply today for swift consideration.

salary: $24 - $30 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• They use Sage Intacct accountingsoftware
• Basic AP
• entering invoices
• creating POs
• High volume of credit card transactions (800 a month)
• try to maintain them once a day
• They get their receipts for credit card transactions from the technicians, sales team, management, and executives
• They are in the construction industry
• Their accounting team has 4 people

Skills

• Accounts Payable
• Invoices
• Purchase Orders
• Credit Card Receipts
• Sage Intacct

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 3 years

Education

• High School