Senior Accounts Payable Specialist

Ledgent; Kelso (WA); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid time off

Job summary

Ledgent is seeking a Senior Accounts Payable Specialist to join their accounting team in a fast-paced environment. The role focuses on full-cycle AP, troubleshooting, and cross-functional collaboration to optimize processes through technology and automation.

Ideal candidate brings 5+ years in AP, advanced Excel, and a track record of improving workflows. You will handle high-volume transactions, ensure accurate coding and timely payments, and support month-end activities and audits.

Qualifications

• 5+ years of full-cycle accounts payable experience.
• Experience in a high-volume accounts payable environment.
• Strong knowledge of accounting principles and A/P best practices.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis.
• Experience improving processes and implementing workflow efficiencies.

Responsibilities

• Process high-volume accounts payable transactions, including PO and non-PO invoices.
• Review invoice coding, approvals, discrepancies, and exception items.
• Reconcile vendor statements and company credit card transactions.
• Support subcontractor compliance requirements and vendor documentation review.
• Assist with month-end close activities, accruals, and reconciliation processes.
• Prepare payment runs and ensure accuracy prior to final approval.
• Provide backup support to team members during peak periods and absences.

Skills

Accounts payable experience

Excel skills

Analytical skills

Problem solving

Communication skills

Education

Bachelor's degree in Accounting or Finance

Associate's degree

Tools

ERP systems

AP automation tools

Job description

Location: Kelso, WA
Compensation: $28-$41/hour DOE
Employment Type: Full-Time, Temp-to-Hire

About the Opportunity

Senior Accounts Payable Specialist

Our client is seeking a Senior Accounts Payable Specialist to join their accounting team. This role is ideal for an experienced A/P professional who thrives in a high-volume environment, enjoys solving complex problems, and is passionate about improving processes through technology, automation, and continuous improvement initiatives.

The Senior Accounts Payable Specialist will manage full-cycle accounts payable responsibilities while serving as a key resource for troubleshooting, training, process optimization, and cross-functional collaboration.

Key Responsibilities

Accounts Payable Operations

• Process high-volume accounts payable transactions, including PO and non-PO invoices.
• Review invoice coding, approvals, discrepancies, and exception items.
• Reconcile vendor statements and company credit card transactions.
• Support subcontractor compliance requirements and vendor documentation review.
• Assist with month-end close activities, accruals, and reconciliation processes.
• Prepare payment runs and ensure accuracy prior to final approval.
• Provide backup support to team members during peak periods and absences.

Problem Solving & Issue Resolution

• Serve as a resource for complex accounts payable issues, including invoice discrepancies, payment disputes, retainage, and aging balances.
• Identify root causes of recurring issues and implement long-term solutions.
• Collaborate with operations, purchasing, project teams, and vendors to resolve payment and cost-related concerns.
• Manage compliance-related payment holds and documentation requirements.

Process Improvement & Technology

• Recommend and implement process improvements to increase efficiency and accuracy.
• Support and optimize accounts payable systems and workflow automation tools.
• Leverage reporting, automation, AI, and technology solutions to improve operational performance.
• Develop reports and dashboards to track key accounts payable metrics.
• Participate in continuous improvement projects and process enhancement initiatives.

Training & Documentation

• Create and maintain standard operating procedures and process documentation.
• Train and mentor team members on systems, workflows, and best practices.
• Support cross-training initiatives across the accounting department.
• Assist internal stakeholders with accounts payable policies and approval processes.

Controls & Compliance

• Ensure adherence to internal controls and accounting policies.
• Identify opportunities to strengthen controls and reduce risk.
• Support internal and external audit requests.
• Perform additional accounting and administrative duties as assigned.

Qualifications

Required

• 5+ years of full-cycle accounts payable experience.
• Experience working in a high-volume accounts payable environment.
• Strong knowledge of accounting principles and A/P best practices.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis.
• Experience improving processes and implementing workflow efficiencies.
• Excellent analytical, problem-solving, and organizational abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Experience with ERP systems and accounts payable automation platforms.
• Construction, manufacturing, engineering, or project-based industry experience.
• Experience developing SOPs, training materials, and mentoring team members.
• Exposure to reporting tools, automation technologies, or AI-powered business applications.

Ideal Candidate

• Solutions-oriented with a continuous improvement mindset.
• Comfortable challenging existing processes and recommending better approaches.
• Technologically savvy and eager to leverage automation tools.
• Collaborative team player with strong attention to detail.
• Self-motivated, dependable, and committed to delivering high-quality results.

Compensation: $28-$41/hour DOE
Benefits: Medical, dental, vision, paid time off

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.