Accounts Payable Specialist

EBSCO Health; Panama City (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical/dental/vision benefits starting on day one

Profit sharing

$1,000 sign-on bonus

Job summary

A luxury beach development firm in Panama City, Florida is seeking an experienced Accounts Payable Specialist. You will manage invoice processing and vendor interactions in a fast-paced environment. Ideal candidates will have 3+ years of accounts payable experience and familiarity with job cost accounting. This role offers competitive benefits, including a $1,000 sign-on bonus.

Qualifications

• 3+ years of Accounts Payable experience as a primary focus.
• Ability to interact with employees, vendors, and subcontractors professionally.
• Thorough understanding of accounts payable and job cost accounting systems.

Responsibilities

• Review and process all invoices and subcontract billings.
• Request and track documentation for vendor setups.
• Assist in accounting month-end closings.
• Respond to vendor inquiries and reconcile statements.
• Assist in month-end closings and special projects.

Skills

Accounts Payable experience

Microsoft Office

Analytical skills

Communication skills

Multi-tasking

Vendor management

Education

High school diploma required

College coursework in accounting preferred

Tools

SAGE 300CRE software

Microsoft Office

Job description

Company Name: EBSCO Gulf Coast Development Inc.

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach.

Alys Beach offers an industry leading compensation plan, medical/dental/vision benefit plans beginning on day one; including life insurance and other ancillary benefits, profit sharing and employee perks.

Job Summary

Alys Beach is seeking an experienced Accounts Payable Specialist for the Accounting team. This is a new position located at Alys Beach to work directly with the Development and Construction Department. Job Cost experience is preferred as well as the ability to work independently, and with a team, in a fast-paced and high volume environment with an emphasis on accuracy and timeliness.

First day medical benefits and company profit sharing. $1,000 sign-on bonus for this position.

Job Responsibilities

• Review all invoices, purchase orders, and subcontract billings for appropriate documentation prior to electronic routing for review and approval
• Prioritize and process all invoices, purchase orders, and subcontract billings to the appropriate job cost and general ledger codes
• Request and track all documentation to process the setup of new vendors and subcontractors in accordance with corporate accounting requirements
• Verify and maintain current liability, workers compensation, and auto insurance certificates for all vendors and subcontractors
• Respond to all vendor invoice and subcontractor pay application inquiries. Reconcile vendor statements and research and correct discrepancies
• Posting and reconciling job cost with payables posted at headquarters and monthly credit card charges
• Respond to all notice to owners and lien releases
• Working on special projects
• Assist in accounting month-end closings and other projects as needed

Job Requirements

• High school diploma required, college coursework in accounting preferred
• 3+ years of Accounts Payable experience as a primary focus
• Ability to interact with employees, vendors, and subcontractors in a professional manne
• Job Cost Accounting experience preferred
• Experience with Notice To Owner and Lien Releases desired
• Experience with, or proficiency in, SAGE 300CRE software a plus
• Intermediate to advanced skills with Microsoft Office
• Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking on a daily basis
• Thorough understanding of accounts payable, job costand general ledger accounting systems and procedures, financial chart of accounts, and corporate accounting processes
• Outstanding organizational, interpersonal, and communication (written and verbal) skills
• Strong analytical and problem-solving skills
• May require sitting for long periods of time in an office environment

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.