Accounts Payable Specialist

WillHire; Palm Harbor (FL); On-site; USD 41,000 - 58,000; Full time

Job summary

Empath Health in Palm Harbor, FL seeks an Accounts Payable Specialist to support accurate processing of invoices, check requests, and vendor payments for Suncoast Caring Community, Inc. and affiliates. 100% onsite, 40 hours/week, 8:00 AM - 4:30 PM EST, 13-week contract with potential for FTE conversion.

Responsibilities include code reviews, data entry, check runs, vendor setup, and month-end accruals, with emphasis on accuracy and regulatory compliance in IRS forms.

Qualifications

• Minimum one year of direct accounts payable processing experience in a computerized, high-volume AP environment.
• Medical billing and medical coding experience is required.
• Basic understanding of period-end accruals and three-way matching of payables and purchasing documentation.
• Basic knowledge of IRS Form W-9 and 1099 reporting requirements.
• Proficiency with Microsoft Excel.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• 10-key calculator proficiency by touch.

Responsibilities

• Review invoices and check requests to ensure appropriate approvals and general ledger coding are in place before payment.
• Follow up on unapproved or incorrectly coded invoices and requests.
• Accurately enter invoice and payment information into the accounts payable system.
• Voucher approved and properly coded invoices and check requests in a timely manner.
• Verify payment terms and ensure payments align with established vendor agreements.
• Prepare and process check runs.
• Prepare batches for vouchering claims for the Accounting Team Specialists.
• Complete new vendor setup and obtain all required documentation.
• Research potential duplicate payments and resolve discrepancies with vendors.
• Maintain documentation and records required for regulatory compliance, including IRS Form 1099 and Unclaimed Property requirements.
• Prepare monthly accruals to support month-end general ledger closing.
• Maintain professional and effective relationships with vendors through timely communication and issue resolution.

Job description

Accounts Payable Specialist

Palm Harbor, FL | Onsite | 13-Week Contract | Potential for FTE Conversion
Schedule: Monday-Friday, 40 hours per week
Typical Hours: 8:00 AM-4:30 PM EST
Location: 2675 Tampa Road, Palm Harbor, FL 34684

Position Overview

Empath Health is seeking an experienced Accounts Payable Specialist to support the accurate and timely processing of invoices, check requests, vendor payments, and related accounting activities for Suncoast Caring Community, Inc. and its affiliated entities.

The Accounts Payable Specialist will be responsible for maintaining accurate accounts payable records, ensuring invoices are properly approved and coded, processing payments, supporting month-end close activities, and maintaining effective vendor relationships.

This is a 13-week contract opportunity with potential for FTE conversion. The position is fully onsite, Monday through Friday, 40 hours per week. While there is some flexibility with daily start and end times, candidates must be available to work onsite five days per week.

Key Responsibilities

• Review invoices and check requests to ensure appropriate approvals and general ledger coding are in place before payment.
• Follow up on unapproved or incorrectly coded invoices and requests.
• Accurately enter invoice and payment information into the accounts payable system.
• Voucher approved and properly coded invoices and check requests in a timely manner.
• Verify payment terms and ensure payments align with established vendor agreements.
• Prepare and process check runs.
• Prepare batches for vouchering claims for the Accounting Team Specialists.
• Complete new vendor setup and obtain all required documentation.
• Research potential duplicate payments and resolve discrepancies with vendors.
• Maintain documentation and records required for regulatory compliance, including IRS Form 1099 and Unclaimed Property requirements.
• Prepare monthly accruals to support month-end general ledger closing.
• Maintain professional and effective relationships with vendors through timely communication and issue resolution.
• Perform additional accounting and administrative duties as assigned.

Required Qualifications

• Minimum one year of direct accounts payable processing experience in a computerized, high-volume AP environment.
• Medical billing and medical coding experience is required.
• Basic understanding of period-end accruals and three-way matching of payables and purchasing documentation.
• Basic knowledge of IRS Form W-9 and 1099 reporting requirements.
• Proficiency with Microsoft Excel.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to follow instructions carefully and consistently follow through on assigned responsibilities.
• 10-key calculator proficiency by touch.

Preferred Qualifications

• Two or more years of experience in a computerized, high-volume accounts payable department.
• Experience communicating directly with vendors and resolving payment-related issues.
• Proficiency with Microsoft Office.
• Experience with Microsoft Dynamics GP (Great Plains) Accounts Payable module.
• Knowledge of Unclaimed Property regulations.

Education

Required:

• High school diploma or GED.

Work Environment & Schedule

• 100% onsite position
• Monday-Friday
• 40 hours per week
• Typical schedule: 8:00 AM-4:30 PM EST
• Flexibility with daily start and end times
• Work location: 2675 Tampa Road, Palm Harbor, FL 34684
• 13-week contract with potential for FTE conversion

Ideal Candidate

The ideal candidate is a detail-oriented, dependable, and organized accounting professional with hands-on accounts payable experience and a background in medical billing and medical coding. The successful candidate will be able to follow established procedures, manage competing priorities, communicate effectively with vendors and internal teams, and consistently follow through on assigned responsibilities.

Candidates must be comfortable working onsite five days per week and possess both accounts payable and medical billing/coding experience.