Accounts Payable Specialist

Empath Health; Palm Harbor (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision, lifeinsurance

Retirement with company match

5+ weeks paid time off

CEU support and tuition reimbursement

Advancement opportunities

Job summary

Empath Health is seeking a detail-oriented Accounts Payable Specialist to join our Finance team in Palm Harbor, FL. This role handles accurate data entry and timely payment of invoices and check requests for the Suncoast Caring Community and related entities, with focus on regulatory compliance.

Location is fully on-site in Palm Harbor, FL. You will ensure proper approvals, GL coding, lawful AP processes, and perform monthly accruals while interacting with vendors to resolve discrepancies.

Qualifications

• Careful data entry and accurate coding to support timely payments.
• Ensure invoices and check requests have proper approvals and GL coding.

Responsibilities

• Ensure invoices and check requests include appropriate approvals and GL coding.
• Ensure accuracy of data entry into the AP system.
• Obtain documentation for any changes in vendors or accounts.
• Research and use invoice numbering to prevent duplicate payments; communicate with vendors about discrepancies.
• Prepare records for regulatory compliance (IRS Form 1099, Unclaimed Property).
• Prepare monthly accruals tied to general ledger closings.

Skills

Data entry accuracy

Invoices & payments processing

General ledger coding

Vendor communication

Regulatory compliance

Accounts payable accruals

Job description

Empath Health is seeking a detail-oriented Accounts Payable Specialist to join our Finance team . In this role, the Accounts Payable Specialist is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and the entities of which it is comprised, and is responsible for certain regulatory compliance preparation as related to the Accounts Payable function.

Location: Fully on-site in Palm Harbor, FL

What You’ll Do

• Ensure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relates
• Ensure accuracy of data entry into the accounts payable system.
• Obtain appropriate documentation for any new/ vendors changes for the appropriate team.
• Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.
• Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.
• Prepare monthly accruals related to general ledger closings.

Why Join Empath Health?

• Earn Competitive Pay: Your skills and contributions are recognized and rewarded.
• Benefits & Wellness: Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.
• Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life.
• Grow Your Career: CEU support, tuition reimbursement, and advancement opportunities.
• Make a Difference: Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.

What You'll Need

• Ensure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relates
• Ensure accuracy of data entry into the accounts payable system.
• Obtain appropriate documentation for any new/ vendors changes for the appropriate team.
• Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.
• Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.
• Prepare monthly accruals related to general ledger closings.

What You'll Find at Empath Health

Unified in empathy, we serve our communities through extraordinary Full Life Care for All.

Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida, including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support.

Full Life Care means caring for the whole person, body, mind, and spirit, with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life.

At Empath Health, you’ll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life’s journey more meaningful.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.