Accounts Payable Specialist

Phaxis; Orlando (FL); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Phaxis is seeking a detail-oriented Accounts Payable Specialist to support controls, travel and expense audits, and process improvements in a hybrid Orlando office. You will work with internal teams and external partners to enforce SOX requirements, maintain SOPs, and resolve issues promptly.

The role requires 3 years in accounting/auditing, experience with Travel & Entertainment policies, proficient Excel, and strong communication.

Qualifications

• Work Schedule: Hybrid: Mon-Wed in Office, Thurs-Fri Work From Home.
• Required Experience: Travel & Expense, Auditing Expense Reports, Concur, Associate's degree or equivalent professional experience.
• 3 years of experience in accounting and auditing.
• Highly organized with strong attention to detail.
• Strong work ethic and integrity.
• Experience in fast-paced environments with multiple priorities.
• Excellent communication, customer service, organizational, and planning skills.
• Timely completion of assigned training requirements.
• Able to work both independently and as part of a team.
• Strong self-management skills: self-motivated, calm under pressure, positive, honest, and self-controlled.
• Effective relationship management skills: motivates others, builds teams, and collaborates well.
• Comprehensive understanding of Travel & Entertainment (T&E) policies and internal controls.
• Intermediate Excel skills, including VLOOKUP, pivot tables, and basic formulas.

Responsibilities

• Develop and implement new procedures to enhance workflow and process improvements, including SOP maintenance.
• Enforce internal controls and SOX requirements to prevent fraud and report discrepancies to management.
• Manage time effectively and work independently in a dynamic environment.
• Research and resolve issues efficiently.
• Respond promptly and accurately to help desk inquiries and assist with resolving aged items.
• Collaborate with internal and external partners to conduct routine audits.
• Maintain confidentiality during investigative audits.
• Perform additional tasks and projects as assigned by the Accounts Payable Shared Services Manager.

Skills

Audit experience

Accounting

Attention to detail

Communication

Time management

Independent work

Team collaboration

Excel skills

Education

Associate's degree or equivalent professional experience

Tools

Concur

Job description

Responsibilities

• Develop and implement new procedures to enhance workflow and process improvements, including SOP maintenance.
• Enforce internal controls and SOX requirements to prevent fraud and report discrepancies to management.
• Manage time effectively and work independently in a dynamic environment.
• Research and resolve issues efficiently.
• Respond promptly and accurately to help desk inquiries and assist with resolving aged items.
• Collaborate with internal and external partners to conduct routine audits.
• Maintain confidentiality during investigative audits.
• Perform additional tasks and projects as assigned by the Accounts Payable Shared Services Manager.

Qualifications

• Work Schedule: Hybrid: Mon-Wed in Office, Thurs-Fri Work From Home
• Required Experience: Travel & Expense, Auditing Expense Reports, Concur Associate's degree or equivalent professional experience.
• 3 years of experience in accounting and auditing.
• Highly organized with strong attention to detail.
• Strong work ethic and integrity.
• Experience in fast-paced environments with multiple priorities.
• Excellent communication, customer service, organizational, and planning skills.
• Timely completion of assigned training requirements.
• Able to work both independently and as part of a team.
• Strong self-management skills: self-motivated, calm under pressure, positive, honest, and self-controlled.
• Effective relationship management skills: motivates others, builds teams, and collaborates well.
• Comprehensive understanding of Travel & Entertainment (T&E) policies and internal controls.
• Intermediate Excel skills, including VLOOKUP, pivot tables, and basic formulas.