Accounts Payable Accountant

Northbound Executive Search; Greenwich (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

Northbound Executive Search seeks an Accounts Payable Accountant to manage travel and expense processing, vendor invoicing in Workday, and platform configurations. The role requires Concur and Workday experience, strong policy knowledge, and collaboration with AP and HR teams for onboarding and process improvements.

Responsibilities include training end users, maintaining data integrity across systems, and supporting month-end close and audits.

Qualifications

• Strong attention to detail and ability to work under tight deadlines.
• Excellent organizational and communication skills with cross-functional collaboration.
• Experience with expense policies, T&E processes, and audit readiness.

Responsibilities

• Process employee expense reports in Concur in line with company policy.
• Review, audit, and process expenses with receipts and approvals.
• Ensure data integration between Concur and Workday for accurate GL coding.
• Assist with vendor invoices in Workday and cost center allocations.
• Provide Concur/Amex GBT platform training and end-user troubleshooting.
• Support month-end close, accruals, and internal audits.

Skills

Attention to detail

Analytical thinking

Communication

Organizational skills

Troubleshooting

Tools

Concur Travel & Expense

Workday

Microsoft Excel

Asana

Job description

We are seeking a detail-oriented and proactive Accounts Payable Accountant to support our Accounts Payable function by ensuring the timely and accurate processing of employee expense reports and vendor invoices. The ideal candidate will have hands‑on experience with Concur and Workday, a strong understanding of corporate travel and expense policies, and the ability to ensure compliance across departments. This role will also provide support in managing our integrated Concur/Amex GBT travel platform, including training and troubleshooting for end users.

Key Responsibilities

• Travel & Expense (T&E) Processing
• Review, audit, and process employee expense reports in Concur in compliance with company policies.
• Verify accuracy and completeness of expenses, ensuring receipts, approvals, and policy adherence.
• Manage expense report workflows and ensure accurate data integration between Concur and Workday.
• Identify and resolve non-compliant expenses through employee follow‑up.
• Monitor aging reports and proactively chase outstanding or overdue submissions/approvals.
• Provide troubleshooting assistance for Concur and Amex GBT booking issues, escalating as needed.
• Help manage Concur/Amex GBT platform configurations, user access, and preferences.
• Conduct 1:1 or group training sessions; create user guides to support employee onboarding and compliance.
• Respond to employee inquiries regarding T&E policy, submission guidelines, and booking procedures.
• Generate T&E‑related reports for internal stakeholders.
• Collaborate with Accounts Payable and HR teams on onboarding, training, and process improvements.
• Assist with monthly reconciliations and ensure accurate general ledger coding.
• Support internal audits and enforce policy compliance.
• Process and review vendor invoices within Workday, ensuring accuracy and adherence to internal controls.
• Perform detailed invoice allocations across multiple cost centers, departments, or projects, including correct VAT categorization.
• Utilize Microsoft Excel to handle complex allocation templates and reconcile discrepancies.
• Collaborate with departments to resolve invoice‑related issues in a timely manner.
• Support month‑end close activities including accruals and reconciliations.

Qualifications

• Required: Prior experience with Concur Travel & Expense and Workday.
• Strong understanding of corporate T&E policies and compliance standards.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail with the ability to work under tight deadlines.
• Proven ability to follow up and drive completion of outstanding tasks.
• Proficiency in Microsoft Excel, with experience using Asana or similar reporting/project management tools.