AP Specialist

Fiberlight; Allen (TX); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Fiberlight seeks an experienced Accounts Payable Specialist in Texas to manage vendor invoices, travel and entertainment expense processing, and ensure accurate general ledger coding. You will work with the finance team to maintain efficient AP workflows and strong internal controls.

The role requires 5+ years of AP experience, proficiency in Excel, Word, and PowerPoint, and the ability to handle high-volume processing. Telecom experience is a plus in our dynamic environment.

Qualifikationen

• 5+ years of accounts payable experience.
• BS or BA degree preferred.
• Experience with travel and entertainment expense reports.
• Experience processing documents in an EDI environment is favorable.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Experience in a high-volume AP environment.
• Telecom or related field experience desirable.

Aufgaben

• Enter/process vendor invoices and expense reports for designated departments and markets. Code documents to the correct office and general ledger account code.
• Audit supporting documents to ensure proper approvals, G/L account coding, and payment support is included before disbursing cash.
• Adheres to AP policies and procedures related to travel and entertainment expense processing and cash disbursal.
• Collaborate with the Assistant Controller and A/P Supervisor to improve AP workflows and processes.
• Coordinate AP payment batches to ensure accurate posting in the accounting system.
• Respond to inquiries regarding invoice/check status and provide documentation as needed.
• Serve as backup for regular check runs.
• Analyze and resolve payment process problems.
• Maintain organized filing systems for current/prior years.
• Focus on customer service and escalate when appropriate.
• Maintain confidentiality and accuracy in communications.

Kenntnisse

Accounts payable

Process invoices

Customer service

Attention to detail

Communication skills

Ausbildung

Bachelor's degree

Tools

Excel

Word

PowerPoint

EDI

MAS

Jobbeschreibung

Description

Essential Job Functions

• Enter/Process vendor invoices and employee travel and entertainment expense reports for designated departments and markets. Code documents to the correct office and general ledger account code.
• Audit supporting documents to ensure proper approvals, G/L account coding, and payment support is included before disbursing cash.
• Adheres to the implementation and administration of the organization’s policies and procedures related to Accounts Payable, Travel & Entertainment expense report processing, and disbursing of cash.
• Working with the Assistant Controller and the A/P Supervisor helps to facilitate improvement of workflow and processes for the A/P team to improve accuracy, quicken turnaround time, reduce paper, and add value for internal customers.
• Acts as the team coordinator to ensure all A/P payment batches presented for integration and upload into the accounting system are reconciled for accurate/complete posting.
• Research and respond to inquiries (internal & external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.
• Serves as backup for regular check run.
• Analyze and resolve problems related to the payment process.
• Maintain an accurate filing system of all processed documents for current/prior years.
• Ensure files are organized and processed documentation is filed in a timely manner.
• Focuses on customer service. Seeks the next level of management guidance, when appropriate, to provide thoughtful and complete responses to internal customers.
• Responds timely and effectively to requests and knows when to escalation.
• Communicates both verbally and in writing clearly and accurately and adheres to confidentiality and privacy guidelines.
• Provides a high level of customer service, ensuring customer satisfaction while maintaining a positive attitude.

Requirements

• BS or BA Degree preferred.
• 5+ years of A/P experience required.
• Telecom or a related field is desirable.
• Experience in Microsoft Excel, Word, and PowerPoint. Using Excel to sort, filter, or analyze data is preferred.
• Experience managing a high-volume A/P document processing volume environment.
• Experience working with Travel & Entertainment expense reports and auditing reports for compliance with the organization’s Travel Policy is required.
• Experience processing documents in an Electronic Data Exchange (EDI) environment would be favorable.
• Exposure to workflow standards and performance metric targets is desirable.
• Exposure to MAS is desirable.