Accounts Payable Specialist

Vaco by Highspring; Newark (NJ); On-site; USD 83,097,000 - 85,962,000; Part time

Job summary

Vaco by Highspring seeks an Accounts Payable Clerk for a 4-6 week, on-site assignment in Newark, NJ. This detail-oriented position requires accuracy in a transaction-focused environment. You will join a structured AP team and contribute to timely payments and vendor communications.

Key duties include processing invoices, matching to purchase orders, resolving discrepancies, and supporting weekly check runs. MS Business Central is preferred but not required.

Qualifications

• Detail-oriented and dependable AP clerk with experience processing vendor invoices.
• Ability to match invoices to purchase orders and verify documentation.
• Experience supporting weekly check runs and responding to vendor inquiries.

Responsibilities

• Enter and process vendor invoices accurately and efficiently.
• Match invoices against purchase orders to verify pricing, services, and supporting documentation.
• Review documentation associated with invoices and ensure proper approval and backup.
• Process invoices for designated transportation and trucking vendors.
• Re-enter invoice information into the accounting system as required.
• Update invoice/payment status in the truck operating system to prevent duplicate payments.
• Assist with weekly check runs, including preparing approximately 100 checks per week for processing and mailing.
• Respond to vendor questions regarding invoices and payments.
• Research and resolve invoice discrepancies in coordination with brokers and internal teams.
• Work with the billing team as needed to resolve accounting or invoice-related questions.
• Coordinate with the brokerage division when additional information or clarification is required.
• Ensure transactions are accurately posted to the appropriate accounts.
• Maintain accurate AP records and follow established accounting procedures.
• Perform other accounts payable and accounting support duties as assigned.

Job description

***MS Business Central is preferred but not required

Position Overview

Client: Transportation Industry

Title: Accounts Payable Clerk

Payrate: $29/hr-$30/hr

4-6 week contract covering for an LOA

FULLY ONSITE

Location: Newark, NJ

***MS Business Central is preferred but not required

We are seeking a detail-oriented and dependable Accounts Payable Clerk to join our accounting team. This position is responsible for processing vendor invoices, matching invoices to purchase orders, responding to vendor inquiries, resolving discrepancies, and supporting weekly check runs.

This is a highly process-driven and consistent AP role with established procedures and a strong Accounting Manager in place. Industry experience is not required; we are looking for someone who is organized, accurate, and comfortable working in a repetitive, transaction-focused environment.

Key Responsibilities

• Enter and process vendor invoices accurately and efficiently.
• Match invoices against purchase orders to verify pricing, services, and supporting documentation.
• Review documentation associated with invoices and ensure proper approval and backup.
• Process invoices for designated transportation and trucking vendors.
• Re-enter invoice information into the accounting system as required.
• Update invoice/payment status in the truck operating system to prevent duplicate payments.
• Assist with weekly check runs, including preparing approximately 100 checks per week for processing and mailing.
• Respond to vendor questions regarding invoices and payments.
• Research and resolve invoice discrepancies in coordination with brokers and internal teams.
• Work with the billing team as needed to resolve accounting or invoice-related questions.
• Coordinate with the brokerage division when additional information or clarification is required.
• Ensure transactions are accurately posted to the appropriate accounts.
• Maintain accurate AP records and follow established accounting procedures.
• Perform other accounts payable and accounting support duties as assigned.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.