Accounts Payable Specialist

GetHired, Inc.; New York (NY); On-site; USD 56,000 - 62,000; Full time

Job summary

PBS Facility Service is seeking an experienced Accounts Payable Specialist for our Brooklyn, NY office. The role requires 3+ years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks. Experience with unions is a plus.

The candidate will handle invoices, reconciliations, and vendor communications, supporting month-end close and reporting. Hybrid or remote options are not indicated; on-site work in Brooklyn preferred.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices required.
• Experience with QuickBooks and Excel essential.
• Union-related experience including dues and benefits is a plus.

Responsibilities

• Process invoices, purchase orders, and expense reports in QuickBooks.
• Reconcile data to maintain accurate account balances and support compliance.
• Review vendor statements and resolve discrepancies.
• Maintain vendor files in QuickBooks.
• Verify invoices and manage payment processing.
• Assist with month-end close and related tasks.
• Create Excel reports analyzing accounts payable data.
• Use Zoho Office Suite to manage vendor communications and documentation.
• Perform daily bank reconciliations and manage payments.
• Review discrepancies to minimize financial losses.
• Manage work order cycles to ensure timely payments to vendors and contractors.
• Apply union-related knowledge to dues and benefits.

Skills

Attention to detail

Analytical skills

Problem-solving

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks

Zoho Office Suite

Microsoft Excel

Job description

Accounts Payable Specialist

Job Type: Full-time

Location: Brooklyn, NY

Salary: ($56,000 to $62,000)

About the role:

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities:

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial Data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve any discrepancies.
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through QuickBooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications:

• At least 3 years of experience in an Accounts Payable role
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Experience with Zoho Office Suite is a Plus

Education:

A bachelor's degree in accounting, working to a degree in accounting or related field is preferred.