Accounts Payable Specialist

PBS Facility Service; New York (NY); On-site; USD 56,000 - 62,000; Full time

Job summary

PBS Facility Service is seeking an Accounts Payable Specialist to join our Brooklyn team. The ideal candidate has at least 3 years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks.

Responsibilities include processing invoices, reconciling vendor data, and managing payments while maintaining accurate records in QuickBooks and Zoho Office Suite. A bachelor’s degree in accounting is preferred.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices required.
• Proficiency in Microsoft Excel required.
• Union-related experience, including knowledge of dues and benefits.
• Strong attention to detail and analytical skills.
• Zoho Office Suite experience is a plus.

Responsibilities

• Process invoices, purchase orders, and expense reports in QuickBooks.
• Reconcile data to maintain accurate balances and support accounting practices.
• Review vendor statements and resolve discrepancies.
• Maintain vendor files in QuickBooks.
• Confirm accounts payable by processing and reconciling invoices.
• Assist with month-end closing and other accounting tasks.
• Create Excel reports and analyze accounts payable data.
• Use Zoho Office Suite to manage vendor communications.
• Perform daily bank reconciliation and manage check payments.
• Minimize errors by reviewing discrepancies and proposing corrective actions.
• Manage work order cycles and ensure payments to vendors and contractors via QuickBooks.
• Utilize union-related knowledge regarding dues and benefits.

Skills

QuickBooks

Excel

Union knowledge

Attention to detail

Analytical skills

Education

Bachelor's degree in accounting

Tools

Zoho Office Suite

Job description

Accounts Payable Specialist

Job Type: Full-time

Location: Brooklyn, NY

Salary: ($56,000 to $62,000)

About the role:

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities:

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial Data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve any discrepancies.
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through QuickBooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications:

• At least 3 years of experience in an Accounts Payable role
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Experience with Zoho Office Suite is a Plus

Education:

A bachelor's degree in accounting, working to a degree in accounting or related field is preferred.