Accounts Payable Pro — QuickBooks & Excel Expert

PBS Facility Service; New York (NY); On-site; USD 56,000 - 62,000; Full time

Job summary

PBS Facility Service is seeking an Accounts Payable Specialist to join our Brooklyn team. The ideal candidate has at least 3 years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks.

Responsibilities include processing invoices, reconciling vendor data, and managing payments while maintaining accurate records in QuickBooks and Zoho Office Suite. A bachelor’s degree in accounting is preferred.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices required.
• Proficiency in Microsoft Excel required.
• Union-related experience, including knowledge of dues and benefits.
• Strong attention to detail and analytical skills.
• Zoho Office Suite experience is a plus.

Responsibilities

• Process invoices, purchase orders, and expense reports in QuickBooks.
• Reconcile data to maintain accurate balances and support accounting practices.
• Review vendor statements and resolve discrepancies.
• Maintain vendor files in QuickBooks.
• Confirm accounts payable by processing and reconciling invoices.
• Assist with month-end closing and other accounting tasks.
• Create Excel reports and analyze accounts payable data.
• Use Zoho Office Suite to manage vendor communications.
• Perform daily bank reconciliation and manage check payments.
• Minimize errors by reviewing discrepancies and proposing corrective actions.
• Manage work order cycles and ensure payments to vendors and contractors via QuickBooks.
• Utilize union-related knowledge regarding dues and benefits.

Skills

QuickBooks

Excel

Union knowledge

Attention to detail

Analytical skills

Education

Bachelor's degree in accounting

Tools

Zoho Office Suite

Job description

PBS Facility Service is seeking an Accounts Payable Specialist to join our Brooklyn team. The ideal candidate has at least 3 years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks.

Responsibilities include processing invoices, reconciling vendor data, and managing payments while maintaining accurate records in QuickBooks and Zoho Office Suite. A bachelor’s degree in accounting is preferred.