Accounts Payable Specialist - QuickBooks & Excel Pro

GetHired, Inc.; New York (NY); On-site; USD 56,000 - 62,000; Full time

Job summary

PBS Facility Service is seeking an experienced Accounts Payable Specialist for our Brooklyn, NY office. The role requires 3+ years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks. Experience with unions is a plus.

The candidate will handle invoices, reconciliations, and vendor communications, supporting month-end close and reporting. Hybrid or remote options are not indicated; on-site work in Brooklyn preferred.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices required.
• Experience with QuickBooks and Excel essential.
• Union-related experience including dues and benefits is a plus.

Responsibilities

• Process invoices, purchase orders, and expense reports in QuickBooks.
• Reconcile data to maintain accurate account balances and support compliance.
• Review vendor statements and resolve discrepancies.
• Maintain vendor files in QuickBooks.
• Verify invoices and manage payment processing.
• Assist with month-end close and related tasks.
• Create Excel reports analyzing accounts payable data.
• Use Zoho Office Suite to manage vendor communications and documentation.
• Perform daily bank reconciliations and manage payments.
• Review discrepancies to minimize financial losses.
• Manage work order cycles to ensure timely payments to vendors and contractors.
• Apply union-related knowledge to dues and benefits.

Skills

Attention to detail

Analytical skills

Problem-solving

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks

Zoho Office Suite

Microsoft Excel

Job description

PBS Facility Service is seeking an experienced Accounts Payable Specialist for our Brooklyn, NY office. The role requires 3+ years in AP, strong knowledge of accounting principles, and proficiency in Excel and QuickBooks. Experience with unions is a plus.

The candidate will handle invoices, reconciliations, and vendor communications, supporting month-end close and reporting. Hybrid or remote options are not indicated; on-site work in Brooklyn preferred.