Accounts Payable Clerk

PBS Facility Service; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

PBS Facility Service is seeking an Accounts Payable Clerk to join our team in New York. The successful candidate will manage invoices, vendor statements, and payments using QuickBooks and Excel, with a focus on accuracy and timeliness.

Candidates should have 3+ years in accounts payable, strong knowledge of accounting principles, and familiarity with Zoho Office Suite. A Bachelor’s degree is preferred; union dues knowledge is a plus; month-end closings are advantageous.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Experience with Zoho Office Suite is a Plus.

Responsibilities

• Process invoices, purchase orders, and expense reports in QuickBooks.
• Reconcile data and maintain accurate balances for compliance.
• Review vendor statements and resolve discrepancies.
• Maintain vendor files in QuickBooks.
• Process and reconcile invoices for payment.
• Assist with month-end closing and related tasks.
• Create Excel reports and analyze payables data.
• Track vendor communications in Zoho Office Suite.
• Perform daily bank reconciliation and manage payments.
• Minimize errors by reviewing discrepancies and proposing corrective actions.
• Manage work order cycles to ensure timely payments to vendors and contractors.
• Apply union-related knowledge to dues and benefits processing.

Skills

Accounts Payable

QuickBooks

Excel

Zoho Office Suite

Union knowledge

Attention to detail

Analytical skills

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks

Zoho Office Suite

Microsoft Excel

Job description

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial Data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve any discrepancies
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through Quickbooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications

• At least 3 years of experience in an Accounts Payable role
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Experience with Zoho Office Suite is a Plus

Education

A Bachelor's degree in accounting or related field is preferred.