Accounts Payable Specialist

Dentons Bingham Greenebaum; Louisville (KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) and 401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

Dentons Bingham Greenebaum in Louisville, Kentucky is seeking a detail-oriented Accounts Payable Specialist for a full-time role. Responsibilities include managing check requests, invoices, and monitoring various payment approvals using accounting software.

The ideal candidate will possess strong analytical skills, proficiency in Microsoft Office, and at least three years of accounts payable experience. The role offers both in-office and remote working options while allowing personal flexibility in managing tasks.

Qualifications

• Minimum of three years of progressively responsible accounts payable experience.
• Ability to operate standard office equipment, including personal computer, copiers, and calculator.
• Detail-oriented and deadline-driven.

Responsibilities

• Utilize computerized accounting, timekeeping and billing software.
• Initiate outgoing wires and post corresponding general ledger journal entries.
• Process filing fees charged by attorneys.

Skills

Knowledge of basic accounting principles

Proficiency in Microsoft Office products

Interpersonal skills

Analytical skills

Ability to organize and prioritize tasks

Experience with Chrome River software

Education

Associate degree in accounting or equivalent work experience

Tools

Chrome River

Elite/3E accounting software

Job description

Essential Duties and Responsibilities

• Utilize computerized accounting, timekeeping and billing software.
• Enter, release, track, and monitor approved check requests, invoices, expense reimbursements, credit card expenses, seminars, dues, charitable and civic sponsorships, quarterly tax payments, and other payable requests following established procedures.
• Initiate outgoing wires and post corresponding general ledger journal entries per company policies.
• Enter soft costs associated with specific services, fees, and firm departments on a predetermined, scheduled basis.
• Charge the firm’s AMEX card for approved invoices and firm expenses; periodically review invoices for payment shift opportunities.
• Process filing fees charged by attorneys and Local Administrative Attorneys on the A/P Specialist’s AMEX card through Chrome River.
• Responsible for timely and accurate mailing and routing of checks internally and externally.
• Obtain W9 forms prior to new vendor set‑up; retain for annual 1099 processing.
• Issue 1099s to qualifying vendors and submit electronic files to the IRS.
• Serve as backup to the Accounts Payable Supervisor for Chrome River functions: report approvals, importing and posting expense data in Elite, bi‑monthly direct pay exports, providing invoice copies, and other related requests as needed.
• Respond to auditors’ letters from paralegals or attorneys.

Qualifications and Experience

• Knowledge of basic accounting principles and statistics, typically acquired through an associate degree in accounting or equivalent work experience.
• Proficiency in Microsoft Office products and PDF/scanning software.
• Minimum of three years of progressively responsible accounts payable experience.
• Ability to organize and prioritize tasks and complete them under time constraints with a high degree of accuracy.
• Interpersonal skills for communicating with a diverse group of attorneys and staff via in‑person, e‑mail, and telephone, providing information with courtesy and tact.
• Analytical skills for conducting detailed analysis of accounting problems.
• Capacity to work occasionally for more than 37.5 hours per week as required.
• Ability to operate standard office equipment, including personal computer, copiers, and calculator.
• Flexibility to adapt to an evolving work environment and participate in testing and implementation of new processes.
• Experience with Chrome River expense reimbursement / invoice software and Elite/3E accounting software.

Ideal Candidate Traits

• Detail‑oriented and deadline‑driven.
• Proactive problem‑solver with analytical and critical thinking skills who thrives in a dynamic environment.
• Adept at communication and improving processes through organizational skills and initiative.
• Strong interpersonal skills and a collaborative mindset.

Benefits

• 401(k) and 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Job Details

Full‑time position. Schedule Monday to Friday, with on‑call availability as needed. The role offers both in‑office and remote working options. Applicants must be able to reliably commute to/from work in Louisville, Kentucky.

Equal Opportunity Employer

Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an affirmative action employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.