Accounts Payable Coordinator

Gottlieb and Greenspan; Fair Lawn (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

100% employer paid Medical, Dental, Vision and Life Insurance

401(k) with Employer Safe Harbor Contributions

Profit Sharing

Competitive PTO & Paid Holidays

Friendly, team-focused culture

Job summary

A boutique law firm in Fair Lawn, New Jersey is seeking an Accounts Payable Coordinator to process vendor invoices and maintain financial records. Ideal candidates have over 2 years of experience in accounts payable, excellent attention to detail, and familiarity with accounting software. The position requires on-site work Monday through Friday. Join a collaborative workplace that values ethics and excellence, with benefits including full insurance coverage and a 401(k) plan.

Qualifications

• 2+ years of accounts payable or general accounting experience, preferably in legal or professional services.
• Ability to work on-site Monday through Friday.
• Strong skills in data entry and reconciliation.

Responsibilities

• Process vendor invoices, fee advances, and expense reports accurately.
• Review and verify invoice approvals and coding.
• Reconcile vendor statements and billing discrepancies.
• Support month-end close tasks and financial operations.

Skills

Attention to detail

Strong communication skills

Organizational skills

Excel proficiency

Customer service skills

Tools

QuickBooks

NetSuite

Sage

Job description

About the job

We are Gottlieb & Greenspan - a rapidly expanding boutique law firm at the forefront of healthcare reimbursement litigation, with a specialized focus on disputes arising under the No Surprises Act (NSA). Our firm is known for its high‑stakes advocacy, strategic litigation approach, and commitment to delivering exceptional results for our clients. We pride ourselves on being ethical, respectful, accountable, positive, driven, and committed to excellence.

Job Description

We’re seeking an Accounts Payable Coordinator to accurately process vendor invoices and fee advances, manage expense reports, maintain financial records and support month‑end closings. If you are someone who thrives in a fast‑paced environment, keeps things highly organized, and is focused on accuracy and compliance, we’d love to meet with you!

Responsibilities

• Process vendor invoices, fee advances, expense reports, and check requests with accuracy and timeliness
• Review and verify invoice approvals, coding, and supporting documentation
• Reconcile vendor statements and resolve billing discrepancies
• Maintain accounts payable files, documentation, and audit‑ready records
• Prepare weekly payment batches (checks, ACH, and wires)
• Assist with month‑end close tasks, including accruals and reporting
• Communicate with vendors, entities and internal teams to resolve issues professionally
• Reconcile accounts to ensure accuracy of advances, disbursements, and refunds
• Prepare reports on fee advance activity, aging, and recovery status
• Support financial operations, process improvements and projects as needed
• Report directly to the Accounting Manager
• Promote a culture of accuracy, accountability, and continuous improvement

Requirements

• 2+ years of accounts payable or general accounting experience; legal or professional services industry preferred
• Ability to work on‑site Monday through Friday
• Familiarity with healthcare or reimbursement‑related billing environments is a plus
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Sage, or similar)
• Strong Excel skills and comfort with data entry and reconciliation
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and customer service skills

Salary Range

$50,000-$55,000 / year, commensurate with experience

Benefits

• 100% employer paid for Medical, Dental, Vision and Life Insurance
• 401(k) with Employer Safe Harbor Contributions
• Profit Sharing
• Cash Balance Plan (similar to pension)
• Competitive PTO & Paid Holidays
• Earned Sick Leave
• Friendly, team‑focused culture where your work matters

Visit us at www.gottliebandgreenspan.com to learn more!

Gottlieb & Greenspan is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other protected status under applicable federal, state, or local laws.