Accounts Payable Specialist

FocusKPI, Inc.; Mountain View (CA); On-site; USD 41,000 - 54,000; Full time

Job summary

FocusKPI, Inc. is seeking an Accounts Payable Specialist to join our client, a high-tech SaaS company, in Mountain View, CA. This onsite role focuses on processing vendor invoices, employee reimbursements, and serving as a reliable point of contact for business units.

The position emphasizes accuracy, timely payments, and collaboration with vendors and internal teams. A Bachelor's degree and 2+ years AP experience are required, with CAPA/CAPP certifications being a plus.

Qualifications

• 2+ years of Accounts Payable experience with 5+ years of overall work and volunteer experience.
• Bachelor's degree/College degree required.
• Experience with Accounts Payable Processing and Expense Reimbursement Processing.
• Experience in vendor management.
• Experience with invoice coding.
• Experience with payment discrepancy resolution.
• Optional certifications such as CAPA and CAPP may be required by employers

Responsibilities

• Review invoices daily for proper documentation and approval prior to payment.
• Code invoices to accounts and cost centers after analysis.
• Serve as point of contact for assigned business units.
• Handle urgent payment requests professionally and promptly.
• Resolve payment and invoice discrepancies with vendors.
• Verify Tax IDs, monitor discounts, and obtain ACH instructions.
• Audit expense reports for travel policy compliance.
• Support team initiatives to improve performance and strategic goals.
• Prepare and send check payments and align ACH cycles.
• Manage vendor relationships and audit reporting.

Skills

Accounts Payable

Vendor management

Invoice coding

Payment discrepancy resolution

Expense reimbursements

Customer service

Education

Bachelor's degree/College degree

Job description

FocusKPI is seeking an AccountsPayable Specialist to join one of our clients, a high-tech SaaS company.

The Accounts Payable Representative is a customer service-oriented accounting position that serves as the point of contact for assigned business accounts. They are responsible for processing various types of accounts payable transactions, including data entry for vendor invoices and employee expense reimbursements. This position also responds to vendor inquiries and interacts with internal and external customers in response to inquiries or report requests.

Work Location

Mountain View, CA (Onsite role, 5 days/week)

Duration

6-month contract with a possibility of extension depending on your performance

Pay Range

$30 - 39/hr

Responsibilities

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Code invoices to accounts and cost centers by analyzing invoice/expense reports.
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment requests in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies.
• Monitors discount opportunities, verifies Tax ID numbers, resolves payment discrepancies, ensures credit is received for outstanding credit, and obtains ACH instructions for vendor payments.
• Receives, verifies, and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
• Send out check Payments
• Match ACH pay cycles
• Process Expense Reimbursements
• Vendors management
• Vendor Audit Reporting

Qualifications

• Minimum of 2+ years of Accounts Payable experience with 5+ years of overall work and volunteer experience.
• Education: Bachelor's degree/ College degree
• Experience with Accounts Payable Processing and Expense Reimbursement Processing.
• Experience in vendor management.
• Experience with invoice coding.
• Experience with payment discrepancy resolution.
• Certifications: Optional certifications such as CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) may be required by employers

Thank you! FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.