Accounts Payable Specialist

PACE Staffing Alternatives; Missouri; On-site; USD 38,000 - 48,000; Full time

Job summary

PACE Staffing Alternatives is seeking an accounts payable professional to process invoices, maintain vendor records, and ensure timely payments. The role requires attention to detail, strong Excel skills, and experience with ERP systems.

Ideal candidates will handle month-end tasks, reconcile statements, and support audits while maintaining confidentiality and delivering accurate financial data to internal departments.

Qualifications

• High school diploma or equivalent; associate or bachelor’s in accounting/finance preferred.
• 2+ years of accounts payable or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with accounting or ERP software preferred.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities and deadlines.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong customer service skills and ability to communicate effectively with vendors and internal departments.

Responsibilities

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Review invoices for accuracy, completeness, and compliance with company policies
• Match invoices with purchase orders, receipts, and other supporting documentation
• Enter and maintain accounts payable information in the accounting system
• Process payments and ensure vendors are paid accurately and on time
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate and organized accounts payable records and documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Assist with month-end and year-end closing activities
• Prepare reports and maintain accurate accounts payable records
• Monitor outstanding invoices and assist with resolving past-due items
• Assist with audits by providing requested documentation and account information
• Maintain confidentiality of financial and company information
• Identify opportunities to improve accounts payable processes and efficiency
• Perform other accounting and administrative duties as assigned

Skills

Attention to detail

Microsoft Excel

Communication

Time management

Analytical thinking

Problem solving

Vendor relations

Organization

Education

Accounting/Finance degree preferred

Tools

ERP software

Job description

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Review invoices for accuracy, completeness, and compliance with company policies
• Match invoices with purchase orders, receipts, and other supporting documentation
• Enter and maintain accounts payable information in the accounting system
• Process payments and ensure vendors are paid accurately and on time
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate and organized accounts payable records and documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Assist with month-end and year-end closing activities
• Prepare reports and maintain accurate accounts payable records
• Monitor outstanding invoices and assist with resolving past-due itemsAssist with audits by providing requested documentation and account information
• Maintain confidentiality of financial and company information
• Identify opportunities to improve accounts payable processes and efficiency
• Perform other accounting and administrative duties as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong analytical and problem-solving abilities
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting or ERP software preferred
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive financial information
• Strong customer service skills and ability to communicate effectively with vendors and internal departments