Accounts Payable Specialist

Altana Pharma Deutschland S.L. (Nycomed Germany Holding GmbH); Allentown, Northern (Lehigh County, KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Altana Pharma Deutschland S.L. (Nycomed Germany Holding GmbH) is seeking an Accounts Payable Specialist to support our U.S. operations in Allentown. You will process invoices, ensure correct approvals and coding, and maintain vendor data in our ERP system.

The role requires 1–3 years of AP or related financial experience, strong Excel skills, and a detail-oriented, organized approach to work in a fast-paced environment while ensuring compliance with internal controls and policies.

Qualifications

• Associate degree in Accounting, Finance, or related field.
• 1–3 years of accounts payable or related financial experience.
• Working knowledge of SAP or similar ERP system.
• Experience with automated workflow and document management systems.
• Proficiency with Microsoft Excel and MS Office.
• Detail-oriented with strong organizational and analytical skills.
• Effective written and verbal communication; ability to manage multiple priorities.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approvals, and coding.
• Match invoices to purchase orders and receiving documentation.
• Maintain accurate vendor master data and supporting documentation.
• Respond to vendor inquiries and resolve invoice discrepancies promptly.
• Reconcile vendor statements and investigate outstanding items.
• Assist with audits by preparing requested documentation and reports.
• Collaborate with purchasing, receiving, and other departments to resolve invoice issues.
• Act as backup to Sr. Accounts Payable for payment runs.
• Generate and analyze accounts payable reports as requested.
• Identify opportunities for process improvements and increased efficiency.

Skills

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Communication skills

Education

Associate degree in Accounting/Finance

Bachelor’s degree preferred

Tools

SAP

Microsoft Excel

Document management systems

ERP systems

Job description

Your responsibilities

The Accounts Payable Specialist is responsible for supporting the organization's accounts payable function by accurately processing invoices, maintaining vendor records, reconciling accounts, and ensuring timely payments. This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment while adhering to company policies and internal controls.

Essential Functions

• Review, verify, and process vendor invoices for accuracy, proper approvals, and coding.
• Match invoices to purchase orders and receiving documentation.
• Maintain accurate vendor master data and supporting documentation.
• Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely manner.
• Reconcile vendor statements and investigate outstanding items.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Support annual audits by preparing requested documentation and reports.
• Collaborate with purchasing, receiving, and other departments to resolve invoice-related issues.
• Act as backup to the Sr. Accounts Payable Specialist for processing payment runs.
• Generate and analyze accounts payable reports as requested.
• Identify opportunities for process improvements and increased efficiency.

Your profile

• Associate degree in Accounting, Finance, or a related field; Bachelor’s degree preferred.
• 1 to 3 years of accounts payable, accounting, or related financial experience.
• Working knowledge of SAP or similar enterprise resource planning (ERP) systems.
• Experience with automated workflow and document management systems.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work at a computer for extended periods.
• Occasional lifting of files or office materials up to 20 pounds.

Contact Person

Cesarina Del Rosario
HR Team
Phone: [phone]