Accounts Payable Specialist

Pflugerville ISD; Pflugerville (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Competitive salary

Dental insurance

Job summary

SERVPRO Team Jones is seeking a detail-oriented Accounts Payable (AP) Specialist to manage vendor invoices, subcontractor payments, expense processing, and financial recordkeeping in a fast-paced restoration and construction environment.

This role focuses on timely payments, accurate coding, reconciliation of statements, and collaboration with project managers and office staff to support project costing and compliance.

Qualifications

• Experience in processing vendor invoices and payments.
• Knowledge of general ledger coding and month-end close processes.
• Ability to maintain accurate vendor records and W-9s where applicable.

Responsibilities

• Process and enter vendor invoices accurately and timely.
• Review invoices for approvals, coding, and documentation.
• Match POs, receipts, and invoices; prepare payments.
• Maintain vendor payment schedules and respond to inquiries.

Skills

Accounts Payable

Vendor management

Financial recordkeeping

Reconcile accounts

Job description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• Competitive salary
• Dental insurance

SERVPRO Team Jones is seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to manage vendor invoices, subcontractor payments, expense processing, and financial recordkeeping. This position is responsible for ensuring timely and accurate payment of company obligations while supporting the accounting and operations teams.

The ideal candidate possesses strong organizational skills, accounting knowledge, and the ability to work effectively in a fast-paced restoration and construction environment.

Accounts Payable Administration

• Process and enter vendor invoices accurately and timely.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match purchase orders, receipts, and invoices.
• Prepare and process weekly check runs, ACH payments, and credit card payments.
• Maintain vendor payment schedules and ensure timely disbursement of funds.
• Resolve invoice discrepancies and payment issues.

Vendor & Subcontractor Management

• Maintain vendor files, W-9 forms, insurance certificates, and required documentation.
• Process payments for subcontractors, suppliers, and service providers.
• Establish and maintain positive vendor relationships.
• Respond to vendor inquiries regarding payment status and account balances.
• Assist with vendor setup and compliance requirements.

Financial Recordkeeping

• Reconcile vendor statements and accounts.
• Assist with monthly account reconciliations.
• Maintain organized digital and physical accounting records.
• Ensure accurate general ledger coding.
• Support month-end and year-end closing activities.

Reporting & Compliance

• Prepare AP reports and aging summaries.
• Assist with 1099 preparation and reporting.
• Ensure compliance with company accounting policies and procedures.
• Support internal and external audits as needed.
• Maintain confidentiality of all financial information.

Operational Support

• Collaborate with project managers, estimators, and office staff to verify job-related expenses.
• Review purchasing documentation for completeness and accuracy.
• Assist with job costing and expense tracking.
• Support the Accounting Manager and leadership team with special projects.

Qualifications

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.