Accounts Payable Specialist

Talentify; Azusa (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Employee Assistance Program

Ancillary Benefits like Critical IlllN

Voluntary Life Insurance

AFLAC

Health insurance

Vision insurance

Wellness resources

401(k)

Dental insurance

Job summary

Talentify in Azusa, CA, is seeking an Accounts Payable Specialist to manage full-cycle AP, ensure accurate and timely invoice processing, and support month-end close. The role emphasizes strong vendor relations, attention to detail, and the ability to work in a fast-paced environment.

You will process invoices, code them to job cost records, and handle payments. Proficiency in QuickBooks and Excel is required, with a degree in Accounting/Finance preferred.

Qualifications

• 5+ years of Accounts Payable experience in construction or restoration preferred.
• Proficient in AP processes, invoice coding, and job costing.
• Experience with QuickBooks and Excel.
• Associate’s or Bachelor’s degree in Accounting/Finance preferred.

Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and job cost records.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, insurance certificates, and payment documentation.
• Monitor accounts payable aging and ensure compliance with payment terms.
• Assist with month-end closing activities, account reconciliations, and reporting.
• Support 1099 preparation and year-end reporting.
• Communicate professionally with vendors, subcontractors, and internal teams.
• Assist with process improvements and maintain internal controls.

Skills

Accounts Payable

AP processes

Invoice coding

Job costing

Excel

QuickBooks

Microsoft Office

Attention to detail

Organizational skills

Time management

Education

Bachelor’s/Associate’s degree in Accounting/Finance

Tools

QuickBooks

Excel

Microsoft Office

Job description

Benefits:

• (EAP) Employee Assistance Program
• Ancillary Benefits like Critical Illness
• Voluntary Life Insurance
• AFLAC
• Health insurance
• Vision insurance
• Wellness resources
• 401(k)
• Dental insurance

Position Summary - On site

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and on time, maintaining strong vendor relationships, and supporting the accounting team with month-end close activities. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and job cost records.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, insurance certificates, and payment documentation.
• Monitor accounts payable aging and ensure compliance with payment terms.
• Assist with month-end closing activities, account reconciliations, and reporting.
• Support 1099 preparation and year-end reporting.
• Communicate professionally with vendors, subcontractors, and internal teams.
• Assist with process improvements and maintain internal controls.

Qualifications

• 5+ years of Accounts Payable experience required; construction or restoration industry experience preferred.
• Strong understanding of AP processes, invoice coding, and job costing.
• Experience with accounting software (QuickBooks).
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving abilities.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Why Join Us?

At our company, every invoice processed helps support the restoration of homes, businesses, and lives. If you're looking for a stable accounting role where your work makes a meaningful impact, we'd love to hear from you.