Accounts Payable Specialist

Kforce Inc; Media (Delaware County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

HSA & FSA

401(k)

Paid time off

Life & Disability insurance

Job summary

Kforce is seeking an Accounts Payable Specialist in Media, PA to support high-volume AP operations, invoice processing, and payment activities. You will manage vendor relationships, ensure policy compliance, and assist with month-end close while upholding GAAP standards.

The ideal candidate has 2+ years in AP, strong Excel skills, and a track record of accuracy in fast-paced environments. This role offers comprehensive benefits and on-site work in Media, PA.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience processing invoices in a high-volume environment.
• Experience reviewing employee expense reports and reimbursements.
• Experience working with vendors to resolve invoicing and payment issues.
• Strong understanding of accounts payable processes and procedures.
• Basic knowledge of accounting principles and GAAP.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review and process employee expense reimbursements for policy compliance.
• Verify invoice coding, approvals, and supporting documentation.
• Research and resolve invoice discrepancies, payment issues, credits, refunds, and vendor inquiries.
• Reconcile vendor statements and maintain accurate vendor records.
• Assist with payment processing activities, including ACH transactions, wire transfers, and check runs.
• Monitor AP inboxes and workflow queues to ensure timely resolution of requests.
• Maintain organized AP documentation and supporting records.
• Collaborate with Procurement, Finance, and business partners to resolve invoice and payment issues.
• Support month-end close and AP reporting requirements.
• Ensure compliance with internal controls, accounting policies, and GAAP.
• Assist with process improvements that enhance efficiency and accuracy.

Skills

Accounts Payable

Invoice Processing

Vendor Management

Expense Reimbursements

Payment Processing

Account Reconciliations

ERP Systems

Financial Accuracy

Attention to Detail

Problem Solving

Communication Skills

Time Management

Education

Associate's or Bachelor's degree in Accounting, Finance, Business, or related field

Tools

SAP

Oracle

NetSuite

Deltek

Job description

Responsibilities

Kforce has a client that is seeking an Accounts Payable Specialist in Media, PA. Summary: We are seeking a detail-oriented AP Specialist to support high-volume accounts payable operations, invoice processing, expense reimbursements, vendor management, and payment activities. This role is responsible for ensuring timely and accurate processing of financial transactions while maintaining compliance with company policies and accounting standards. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and can effectively manage vendor and internal stakeholder relationships. Key Responsibilities:

• Process high-volume vendor invoices accurately and efficiently
• Review and process employee expense reimbursements for policy compliance
• Verify invoice coding, approvals, and supporting documentation
• Research and resolve invoice discrepancies, payment issues, credits, refunds, and vendor inquiries
• Reconcile vendor statements and maintain accurate vendor records
• Assist with payment processing activities, including ACH transactions, wire transfers, and check runs
• Monitor AP inboxes and workflow queues to ensure timely resolution of requests
• Maintain organized AP documentation and supporting records
• Collaborate with Procurement, Finance, and business partners to resolve invoice and payment issues
• Support month-end close activities and AP reporting requirements
• Ensure compliance with internal controls, accounting policies, and basic GAAP principles
• Assist with process improvements that enhance efficiency and accuracy

Requirements

• 2+ years of Accounts Payable experience
• Experience processing invoices in a high-volume environment
• Experience reviewing employee expense reports and reimbursements
• Experience working with vendors to resolve invoicing and payment issues
• Strong understanding of accounts payable processes and procedures
• Basic knowledge of accounting principles and GAAP
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
• Experience with ERP systems such as SAP, Oracle, NetSuite, Deltek, or similar platforms
• Experience with ACH payments, wire transfers, and check processing
• Experience in professional services, consulting, project-based, or high-volume organizations

Key Competencies

• Accounts Payable
• Invoice Processing
• Vendor Management
• Expense Reimbursements
• Payment Processing
• Account Reconciliations
• ERP Systems
• Financial Accuracy
• Attention to Detail
• Problem Solving
• Communication Skills
• Time Management

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.