Accounts Payable Administrator

Kforce Inc; Mansfield (MA); On-site; USD 52,000 - 72,000; Full time

Job summary

Kforce's Mansfield, MA client seeks an Accounts Payable Administrator to support IT financial operations, including invoices, POs, and vendor contracts. You will liaise with IT leadership and internal stakeholders to ensure accurate processing and coding of expenses, while maintaining strong vendor records and documentation.

The role requires a detail-oriented, organized individual with AP background, proficiency in Excel, and experience with SAP.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience in accounts payable and invoice processing.
• Strong data entry, accuracy, and Excel skills.
• Ability to collaborate across IT, procurement, and finance teams.

Responsibilities

• Process and manage IT invoices, purchase orders, and vendor billings to ensure timely and accurate payment
• Partner with IT managers to ensure expenses are coded correctly and allocated to the appropriate cost centers
• Support month-end accrual processes and assist with financial reporting activities related to IT expenditures
• Maintain and track vendor contracts, renewals, and supporting documentation
• Create and manage purchasing documents for IT-related spending
• Assist with onboarding new vendors and maintaining vendor records
• Communicate professionally with vendors regarding invoices, payments, and account inquiries
• Monitor and support mobile device vendor relationships, including tracking expenses and related processes
• Collaborate with Accounting, Finance, Procurement, and IT teams to ensure smooth operational workflows
• Provide administrative support to IT leadership as needed

Skills

Detail-oriented

Organized

Data entry

Excel

SAP

Vendor management

Communication

Time management

Team collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

SAP

Job description

Responsibilities

Kforce's client in Mansfield, MA is seeking a detail-oriented and highly organized Accounts Payable Administrator to support the day-to-day financial and administrative operations of its Global Information Technology organization. This individual will serve as a key liaison between IT leadership, vendors, and internal stakeholders, ensuring invoices, purchase orders, vendor contracts, and related documentation are processed accurately and efficiently. The ideal candidate will have a strong accounting or accounts payable background, excellent organizational skills, and the ability to work collaboratively across multiple departments in a fast-paced environment. Key Responsibilities:

• Process and manage IT invoices, purchase orders, and vendor billings to ensure timely and accurate payment
• Partner with IT managers to ensure expenses are coded correctly and allocated to the appropriate cost centers
• Support month-end accrual processes and assist with financial reporting activities related to IT expenditures
• Maintain and track vendor contracts, renewals, and supporting documentation
• Create and manage purchasing documents for IT-related spending
• Assist with onboarding new vendors and maintaining vendor records
• Communicate professionally with vendors regarding invoices, payments, and account inquiries
• Monitor and support mobile device vendor relationships, including tracking expenses and related processes
• Collaborate with Accounting, Finance, Procurement, and IT teams to ensure smooth operational workflows
• Provide administrative support to IT leadership as needed

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Experience in accounts payable, invoice processing, accounting support, or administrative operations
• Strong data entry and record-keeping skills with a high degree of accuracy
• Excellent organizational, communication, and time-management abilities
• Ability to work effectively with internal stakeholders and external vendors
• Demonstrated ability to manage multiple priorities and meet deadlines
• Advanced proficiency in Microsoft Office, particularly Excel
• Experience working within SAP or similar ERP systems
• Ability to quickly learn and navigate new software applications and business systems
• Self-motivated with the ability to work independently while maintaining strong collaboration with cross-functional teams

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.