Accounts Payable Specialist

Frederick Fox

Malibu (CA)

On-site

USD 60,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading company in real estate is seeking an Accounts Payable / Accounts Receivable Specialist in Malibu, CA. This role entails processing invoices, managing tenant billing, and ensuring compliance with internal standards. The ideal candidate should possess a Bachelor’s degree in Accounting and have at least 2 years of relevant experience. The company offers a hybrid work model with competitive remuneration and benefits.

Qualifications

2+ years in accounting; real estate experience is a plus.
Strong proficiency in Microsoft Office; knowledge of Yardi is a bonus.
Detail-oriented and capable of multitasking.

Responsibilities

Match, batch, code, and process invoices daily.
Create and send monthly tenant billing and statements.
Review aging reports and collaborate on delinquencies.

Skills

Organization

Communication

Work Ethic

Technical Skills

Education

Bachelor’s in Accounting (preferred)

Tools

Microsoft Office

Yardi

Job description

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Frederick Fox provided pay range

This range is provided by Frederick Fox. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

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Title: Accounts Payable / Accounts Receivable Specialist
Department: Accounting
Location: Malibu, CA - Hybrid 4 days onsite, 1 day remote (Friday)

Accounts Payable (A/P):

Invoice Management: Match, batch, code, and process invoices daily.
Approval Compliance: Ensure all invoices meet internal approval and policy standards.
Payments: Issue A/P checks in a timely manner; distribute to vendors/employees.
Vendor Communication: Respond to inquiries and reconcile vendor statements.
Compliance Docs: Collect and maintain W-9s and Liability Insurance certificates.
Ad hoc: Support special projects and additional tasks as needed.

Accounts Receivable (A/R):

Tenant Onboarding: Receive lease info, upload tenant/property data accurately.
Billing: Create and send monthly tenant billing and statements.
Collections: Review aging reports; collaborate with Property Managers on delinquencies.
Records & Reporting: Keep accurate documentation for audits and inquiries.
Ad hoc: Support special projects and other tasks as assigned.
None — This role does not have direct reports.
Education: Bachelor’s in Accounting (preferred); equivalent experience accepted.
Experience: 2+ years in accounting; real estate experience is a plus.
Systems: Strong with Microsoft Office; Yardi software knowledge is a bonus.
Technical Skills: High accuracy in financial data entry.
Work Ethic: Self-starter, adaptable, able to work independently.
Organization: Detail-oriented, capable of multitasking and prioritizing.
Communication: Excellent verbal/written communication and interpersonal skills.
Professionalism: Interacts confidently with all levels of staff and executives.
Ethics: Maintains discretion and confidentiality with sensitive information.
Composure: Handles pressure with patience and professionalism.
Essential functions may vary depending on company size/structure.
Accommodations available for individuals with disabilities.
Flexibility and willingness to adapt to evolving responsibilities is expected.