Accounts Payable Specialist

Vaco by Highspring; Louisville (KY); On-site; USD 52,000 - 66,000; Full time

Job summary

Vaco by Highspring is seeking an Accounts Payable Specialist to join our accounting team in Louisville. You will manage the full cycle AP process, ensuring accurate invoice processing, timely payments, and strong vendor relationships.

The role requires attention to detail, analytical skills, and the ability to thrive in a fast-paced environment. You will support month-end close and contribute to process improvements.

Qualifications

• Ability to manage high-volume accounts payable with accuracy.
• Strong attention to detail and analytical mindset for month-end close tasks.
• Experience with 3-way matching, vendor onboarding, and W-9 collection is a plus.

Responsibilities

• Process high-volume vendor invoices accurately and timely.
• Perform 3-way matching between PO, receipt, and invoice.
• Prepare weekly check runs, ACH payments, wires, and manual payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain vendor records and assist with onboarding (W-9).
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist with month-end close including reconciliations and accruals.

Skills

Attention to detail

Analytical skills

Job description

Position Summary We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This role is responsible for managing the full cycle accounts payable process, ensuring invoices are processed accurately and timely, maintaining vendor relationships, and supporting month-end close activities. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to thrive in a fast-paced environment. Key Responsibilities Process high-volume vendor invoices accurately and efficiently. Review invoices for proper coding, documentation, and approval prior to payment. Perform 3‑way matching between purchase orders, receipts, and invoices. Prepare and process weekly check runs, ACH payments, wire transfers, and manual payments. Reconcile vendor statements and investigate discrepancies. Maintain vendor records and assist with vendor onboarding, including W‑9 collection and setup. Respond to vendor inquiries and resolve payment issues in a professional and timely manner. Process employee expense reports and corporate credit card reconciliations. Assist with month‑end close activities, including account reconciliations and accruals. Maintain organized AP files and supporting documentation. Support annual 1099 reporting and compliance requirements. Collaborate with internal departments to resolve invoice and payment‑related issues. Assist with special projects and process improvement initiatives as assigned.

Position Summary We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This role is responsible for managing the full cycle accounts payable process, ensuring invoices are processed accurately and timely, maintaining vendor relationships, and supporting month-end close activities. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to thrive in a fast‑paced environment. Key Responsibilities Process high‑volume vendor invoices accurately and efficiently. Review invoices for proper coding, documentation, and approval prior to payment. Perform 3‑way matching between purchase orders, receipts, and invoices. Prepare and process weekly check runs, ACH payments, wire transfers, and manual payments. Reconcile vendor statements and investigate discrepancies. Maintain vendor records and assist with vendor onboarding, including W‑9 collection and setup. Respond to vendor inquiries and resolve payment issues in a professional and timely manner. Assist with month‑end close activities, including account reconciliations and accruals. Maintain organized AP files and supporting documentation. Assist with special projects and process improvement initiatives as assigned.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

The individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organization needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).